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<br /> <br />Page 5 of 17 Category 2: For official use only / disclosure permissible by law. <br />1.8 EVALUATION AND AWARD <br />The City of Everett will award the Bid to the responsive and responsible Supplier(s) with the lowest offer <br />that best meets the needs of the City, or reject any and all Bids. <br />a. Responsive Bidder- A business entity or individual who has submitted a bid or proposal that fully <br />conforms in all material respects to the Invitation for Bids (IFB)/Request for Proposals (RFP) and <br />all of its requirements, including all form and substance. <br />b. Responsible Bidder - A business entity or individual who has the financial and technical capacity to <br />perform the requirements of the solicitation and subsequent contract. <br />1.9 METHOD OF AWARD <br />After bids are received, the City will determine the method of award based on the best interest of the <br />City. The City will choose between two methods: <br />“All or Nothing”: The City awards all bid items to a single bidder, with the award made to the responsive <br />and responsible bidder with lowest price on the sum of all the bid items. If a bidder on its bid leaves a bid <br />item blank or inserts “no-bid” or equivalent language, then the City may (1) declare the bid non- <br />responsive and not eligible for an “All or Nothing” award or (2) solely for the purpose of comparing the <br />bid to other bids, deem the unit price for that bid item to be equal to the highest unit price for that item <br />found in the other bids. <br />“Item by Item”: The City awards on an item-by-item basis to one or more bidders, with the award for <br />each item made to the responsive and responsible bidder with the lowest price on that item. The City <br />may award some or all of the bid items, and may elect to not award some bid items. If a bidder on its bid <br />leaves a bid item blank or inserts “no-bid” or equivalent language, then the City will not consider that <br />bidder for award on that bid item. <br />1.10 BIDDING ERRORS <br />The City of Everett will not be liable for any errors in supplier bids. Suppliers will not be allowed to alter <br />bids after the deadline for bid submission. <br />The City of Everett reserves the right to make corrections or amendments due to errors identified in bids <br />by the City of Everett or the Supplier. This type of correction or amendment will only be allowed for such <br />errors as typing, transposition or any other obvious error. Suppliers are liable for all errors or omissions <br />contained in their bids. <br />After receiving bids, the City of Everett will review and check each bid for correctness of extensions of the <br />prices per unit and the total price. If a discrepancy exists between the price per unit and the extended <br />amount of any quoted item, the price per unit will control. The total of extensions, corrected where <br />necessary, will be used by the City of Everett. <br />When, after the opening of the bids a supplier claims an error, and requests to be relieved of award, they <br />will be required to promptly present certified work sheets. The Procurement Professional will review the <br />work sheets and if the Procurement Professional is convinced, by clear and convincing evidence, that an <br />honest, mathematically excusable error or critical omission of costs has been made, the supplier may be <br />relieved of their bid. <br />1.11 CANCELLATION <br />The City, at its sole discretion may choose to reject any or all bids, in whole or in part.