2024/03/27 Council Agenda Packet

City of Everett eOM and AM/Maintenance Program Support | Scope of Work 3 Everett eOM and AM_Main Pgm Support SOW • Supervise project staff and manage team budget and schedule. • Prepare monthly project status reports. Progress reports will identify budget status, progress status, and activities covered with a monthly invoice. • Conduct bi-weekly calls with the City’s PM to review project status, schedule, preliminary project findings and workshop materials, and any project issues. Everett Responsibilities • Participate in the Project Kickoff Meeting. • Review monthly status reports and supporting project documentation for invoice and payment approval. Task Assumptions • The Kickoff Meeting will be scheduled for 1 hour and be attended by 6 BC Team members. Kickoff Meeting will occur virtually. • PM meetings will be by phone and will occur bi-weekly with a duration of approximately 30 minutes. Meetings • Project Kickoff Meeting • Biweekly PM calls for duration of Project Work Products • Monthly progress reports and invoices • Project kick-off meeting agenda and meeting minutes Phase 200 – WFP eOM SharePoint Phase 200 includes all work to develop the WFP eOM SharePoint. Task 201 – Review Existing WPCF eOM Structure Objective: Review the content organization, structure, and relationship details of WPCF eOM SharePoint. Activities/Approach: This task includes the following activities: • Detailed review of WPCF SharePoint site. • Conduct a WPCF eOM SharePoint review meeting with the City team to review: o Navigation hierarchy and user interface layout o Data relationships and file storage organization approach o User access and permissions Task Assumptions • WPCF eOM SharePoint review meeting will be scheduled for 2 hours and be attended by up to 3 BC Team members. The meeting will be virtual. • BC will have access to the WPCF SharePoint site.