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Exhibit D - 4 <br />f.Financial records as required by 24 CFR Part 570.502, and 2 CFR 200 Uniform <br />Administrative Requirements; and <br />g.Other records necessary to document compliance with Subpart K of 24 CFR 570. <br />2.Retention: The Service Provider shall retain all financial records, supporting documents, <br />statistical records, and all other records pertinent to the Agreement for a period of seven (7) <br />years. The retention period begins on the date of the submission of the City’s annual <br />performance and evaluation report to HUD in which the activities assisted under the <br />Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, <br />claims, audits, negotiations or other actions that involve any of the records cited and that have <br />started before the expiration of the seven-year period, then such records must be retained <br />until completion of the actions and resolution of all issues, or the expiration of the seven-year <br />period, whichever occurs later. <br />3.Client Data: If applicable, the Service Provider shall maintain client data demonstrating client <br />eligibility for services provided. Such data shall include, but not be limited to, client name, <br />address, income level or other basis for determining eligibility, and description of service <br />provided. Such information shall be made available to City monitors or its designees for review <br />upon request. <br />4.Disclosure: If applicable, the Service Provider understands that client information collected under <br />this Agreement is private and the use or disclosure of such information, when not directly <br />connected with the administration of the City's or Service Provider's responsibilities with respect <br />to services provided under this Agreement, is prohibited unless written consent is obtained from <br />such person receiving service and, in the case of a minor, that of a responsible parent/guardian, <br />or unless required by law. <br />5.Property Records: The Service Provider shall maintain real property inventory records which <br />clearly identify properties purchased, improved or sold. Properties retained shall continue to <br />meet eligibility criteria and shall conform with the "changes in use" restrictions specified in 24 <br />CFR Parts 570.503(b)(8), as applicable. <br />6.Close-Outs: The Service Provider's obligations to the City under this Agreement shall not end <br />until all close-out requirements determined as necessary by the City are completed, <br />notwithstanding any expiration or termination of this Agreement. Activities during this close-out <br />period may include, but are not limited to: making final payments, disposing of program assets <br />(including the return of all unused materials, equipment, unspent cash advances, program <br />income balances, and accounts receivable to the City), and determining the custodianship of <br />records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect <br />during any period that the Service Provider has control over CDBG funds, including program <br />income. <br />In the event that this Agreement is terminated in whole or part for any reason, unless <br />otherwise determined by the City, the following provisions shall apply: