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Exhibit D - 5 <br />a.Upon written request by the Service Provider, the City shall make or arrange for payment <br />to the Service Provider of allowable reimbursable costs not covered by previous <br />payments. <br />b.The Service Provider shall submit within thirty (30) days after the date of expiration of this <br />Agreement all financial, performance and other reports required by this Agreement, and <br />in addition, will cooperate in a program audit by the City of Everett or its designee. <br />c.In the event a financial audit has not been performed prior to close-out of this <br />Agreement, the City retains the right to withhold a just and reasonable sum from the final <br />payment to the Service Provider after fully considering the recommendation on <br />disallowed costs resulting from the final audit. <br />7.Audits & Inspections: In addition to any other audit provisions elsewhere in the Agreement, all <br />Service Provider records with respect to any matters covered by this Agreement shall be made <br />available to the City, its designees or the Federal Government, at any time during normal <br />business hours, as often as the City deems necessary, to audit, examine, and make excerpts or <br />transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by <br />the Service Provider within 30 days after receipt by the Service Provider. Failure of the Service <br />Provider to comply with the above audit requirements will constitute a violation of this <br />Agreement and may result in the withholding of future payments. The Service Provider hereby <br />agrees to have an annual agency audit conducted in accordance with current City policy <br />concerning Service Provider audits and, as applicable, 2 CFR Part 200 (Uniform Administrative <br />Requirements, Cost Principles, and Audit Requirements for Federal Awards). <br />C.Reporting and Payment Procedures <br />1.Program Income: The Service Provider shall report quarterly all program income as defined at 24 <br />CFR 570.500(a) generated by activities carried out with CDBG funds made available under this <br />Agreement. The use of program income by the Service Provider shall comply with the <br />requirements set forth at 24 CFR 570.504. By way of further limitations, the Service Provider may <br />use such income during the contract period for activities permitted under this Agreement and <br />shall reduce requests for additional funds by the amount of any such program income balances <br />on hand. All unused program income shall be returned to the City at the end of the contract <br />period. Any interest earned on cash advances from the U.S. Treasury is not program income and <br />shall be remitted promptly to the City. <br />2.Indirect Costs: If indirect costs are charged, the Service Provider will develop an indirect cost <br />allocation plan for determining the appropriate Service Provider's share of administrative costs <br />and shall submit such plan to the City for approval, in a form specified by the City. <br />3.Payment Procedures and Timing: The City will pay to the Service Provider funds available under <br />this Agreement based upon information submitted by the Service Provider and consistent with <br />any approved budget and City policy concerning payments. With the exception of certain <br />advances, payments will be made for eligible expenses actually incurred by the Service Provider, <br />and not to exceed actual cash requirements. Payments will be adjusted by the City in accordance <br />with advance fund and program income balances available in Service Provider accounts. The