2024/06/26 Council Agenda Packet

Exhibit A (Scope of Work) SCOPE OF WORK Exhibit A 2024-2027 Scope of Work Triangle Associates, Inc. (Triangle) will schedule and present classroom workshops to elementary, middle, and high school students to support the City’s regional water conservation program and local surface water/watershed protection and wastewater program. Additionally, Triangle will update and revise lessons and program materials, market programs to teachers and principals, and collect and summarize teacher evaluations of the programs. TASK 1- WATER CONSERVATION Presentations, Scheduling, Revisions and Evaluation Triangle shall implement the City’s water conservation programs in elementary, middle and high school classrooms throughout the Everett Water Service Area. These presentations are designed to teach age-appropriate methods of water conservation and critical thinking about local water systems. This includes marketing, scheduling, presenting, materials revisions and upkeep, evaluation and program coordination. Deliverables: Task 1.1 Water Conservation Presentations: • Present up to 475 classroom programs • Send confirmation emails to teachers approximately one week in advance of all presentations • Document student numbers and giveaways from each teaching day • Coordinate and train presenters on workshops • Communicate with City program manager as needed via email, phone or in person Task 1.2 Water Conservation Revisions, Materials and Expenses: • Minor updates to all workshop scripts, as needed • Coordinate with City staff to obtain, sort and distribute student hand-outs, when possible • Maintain all hands-on classroom materials including refurbishing and purchasing new materials, as needed • Track mileage, at current IRS rate, for all school travel Task 1.3 Water Conservation Scheduling, Tracking and Evaluation: • Maintain school and teacher database contact lists and marketing emails • Outreach to all eligible teachers and communicate with them regarding registration, scheduling needs and confirmations • Update online scheduling platform and coordinate with presenter team • Track daily workshop deliveries and attendance numbers • Submit progress reports to City monthly, accompanied by monthly invoice (to include work performed broken out by labor hours and direct expenses) for water conservation, stormwater and wastewater • Administer evaluation process, including updating online evaluation instrument, distributing and reviewing incoming evaluations