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RESOLUTION Page 2 of 15 <br />2.0 Definitions <br /> <br /> For the purpose of this policy, the following definitions apply: <br /> <br />2.1 “Accessing a record” means viewing, downloading, inspecting online or in person, <br />obtaining copies virtually or in person, and any other possible way a requestor may obtain <br />requested records. <br /> <br />2.2 “All records relating to,” “all records regarding,” or “all records pertaining to” means <br />those records that directly and fairly address the topics that are reasonably identifiable by the <br />Records Liaison fulfilling the request. These phrases are inherently ambiguous and requestors are <br />encouraged to avoid using such terms when possible to avoid unnecessary delays. <br /> <br />2.3 “City of Everett” means the City of Everett, Washington. The City of Everett is a general <br />purpose governmental entity that provides the full range of municipal services allowed by statute <br />or charter. These services include police, fire, emergency medical, street maintenance, planning <br />and zoning, libraries, parks and recreation, and general administrative services. In addition to its <br />general government services, the City operates five enterprises: water and sewer utility, solid <br />waste (recycling) utility, two golf courses, a transit system, and a parking garage. <br /> <br />2.4 “Court records request” means any request for Everett Municipal Court records. Everett <br />Municipal Court records are exempt from the Public Records Act and are subject to release <br />directly through the Everett Municipal Court under General Rule 31.1. <br /> <br />2.5 “Exempt record” means records or portions of records that are exempt from public <br />disclosure. Exemptions include those identified in the Public Records Act or in other statutes <br />incorporated by RCW 42.56.070. Exemption from disclosure of a portion of a record does not <br />automatically exempt the remainder of the record from disclosure. Exempt portions of records <br />may be subject to redaction. <br /> <br />2.6 “Public record” means any writing containing information relating to the conduct of <br />government or the performance of any governmental or proprietary function prepared, owned, <br />used, or retained by any state or local agency regardless of physical form or characteristics. <br />Electronic data, including email, that meet this definition shall be considered a public record. <br />Records created or received by employees using non-city devices only meet the definition of <br />public record if the employee was acting within the scope of employment when the record was <br />created or received. <br /> <br />2.7 “Public records request” means a request made to the City of Everett pursuant to the <br />Public Records Act for disclosure of public records. Requests for public records made pursuant to <br />other statutory rights of access to public records shall not be considered “public records requests” <br />but may be otherwise handled under this policy. <br /> <br />2.8 “Public Records Liaison” and “Records Liaison” means the person or persons designated <br />by a department director or designee to accept, track by log, and arrange for fulfillment of <br />requests for disclosure of public records within a City department.