Resolution 8057 - Laserfiche WebLink

RESOLUTION Page 3 of 15 2.9 “Public Records Officer” means the City Clerk or designee. 2.10 “Record holder” means the department or particular staff person in custody of a primary record. 2.11 “Requestor” means the individual making the request for public records by submitting an official public records request. 3.0 Policy 3.1 General Public records maintained by the City of Everett are and remain the property of the City. It is the policy of the City of Everett to provide access to public records in accordance with the requirements of Chapter 42.56 RCW. Procedures governing access to public records shall ensure access to public records without discrimination to requestors and shall provide appropriate safeguards for information exempted from or prohibited from disclosure by statute. In order to fully assist the public in requesting public records, the City shall encourage the use of available electronic resources whenever possible for accessing, requesting, and fulfilling requests for public information records, including use of email and provision of information on the City’s website. 3.2 Public Records Officer The City Clerk shall serve as the Public Records Officer of the City of Everett. The City Clerk may appoint a designee to fulfill the responsibilities of the Public Records Officer. The Public Records Officer shall oversee compliance with the Public Records Act throughout the City by serving as a point of contact for City staff and members of the public seeking access to public records; however, not every request must be addressed to the Public Records Officer, nor is it intended that every request be reviewed by the Public Records Officer prior to fulfillment. In the interest of providing effective access to public records, the Public Records Officer may refer parties requesting public records to a department Records Liaison as appropriate. The Public Records Officer shall maintain a list of department Records Liaisons who are designated to accept and fulfill requests for disclosure of public records on a regular basis, and shall provide advice and instruction to Records Liaisons and other staff members regarding fulfillment of such requests. The Public Records Officer shall distribute updates on laws, legal precedents, and policy changes affecting fulfillment of records requests, as appropriate, and shall approve all forms for requesting and responding to requests of public records.