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Section 00 21 13 INSTRUCTIONS TO BIDDERS City of Everett 00 21 13-11 June 2024 WFP Air Scour Blower Building Replacement Issued for Bid UP3813 the box. Bidders shall draw in alphabetic order by the name of the firm as registered with the Washington State Department of Licensing. The slips shall be unfolded and the firm with the slip marked “Winner” will be determined to be the successful Bidder and eligible for Award of the Contract. Only those Bidders who submitted a Bid total that is exactly equal to the lowest responsive Bid are eligible to draw. 1-03.2 Award of Contract Within 45 days after the opening of Bids, the City will act either to accept the Bid from the lowest responsive, responsible Bidder, or to reject all Bids. The City reserves the right to request extensions of such Bid acceptance period. If the lowest responsible Bidder and the City cannot agree on an extension by the 45 day deadline, the City reserves the right to award the Contract to the next lowest responsible Bidder or reject all Bids. The acceptance of a Bid will be evidenced by a written Notice of Award of Contract delivered in person or by email or by certified mail to the Bidder whose Bid is accepted, together with a request to furnish a Contract Bond and evidence of insurance and to execute the Contract set forth in the Contract Documents. No Contract is formed until the Contract Execution Date. 1-03.3 Execution of Contract Within 3 calendar days of receiving Notice of Award (not including Saturdays, Sundays and Holidays), the successful Bidder shall provide to the City the information necessary to execute the Contract electronically. This information shall include contact information, including the full name, title, email address, and phone number, for the authorized signer of the Bidder. Successful Bidder has 14 calendar days after receiving the Notice of Award to complete the following: • Execute the Contract upon receipt from the City’s AdobeSign System. • Submit to the City two (2) original paper payment bonds and two (2) original paper performance bonds submitted on forms contained in Contract Documents and fully executed, with proper power of attorney document(s). • Submit to the City in pdf format certificate of insurance and additional insured endorsements in accordance with the Contract Documents. Until the City executes a Contract, no Bid shall bind the City nor shall any Work begin within the project limits or within City-furnished sites. The Bidder shall bear all risks for any Work begun outside such areas and for any materials ordered before the Contract is executed by the City. If the Bidder experiences circumstances beyond its control that prevents return of the Contract, bonds, and insurance documents within 14-calendar days after receiving Notice of Award, the City may grant more time, provided the City deems the circumstances warrant it. A Contract shall not be formed until the Contract is signed by the Mayor. 1-03.4 Contract Bonds The Contractor shall provide a separate payment bond and performance bond, each in the amount of 100 percent of the Contract Sum and each in the form contained in the Contract Documents. The bonds must be accompanied by a fully executed and original power of attorney for the officer executing on behalf of the surety.