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CITY OF EVERETT WEST MARINE VIEW DRIVE/ALVERSON AND 41 ST ST/GRAND AVE <br />PEDESTRIAN IMPROVEMENTS <br />STATE FUND# HLP-PB15(032) <br />WO #3630 July 25, 2024 <br />9 <br />1 1-03.1.RTF <br />2 1-03.1 Consideration of Bids <br />3 (December 30, 2022 APWA GSP) <br />4 <br />5 Revise the first paragraph to read: <br />6 <br />7 After opening and reading proposals, the Contracting Agency will check them for <br />8 correctness of extensions of the prices per unit and the total price. If a discrepancy exists <br />9 between the price per unit and the extended amount of any bid item, the price per unit will <br />10 control. If a minimum bid amount has been established for any item and the bidders unit or <br />11 lump sum price is less than the minimum specified amount, the Contracting Agency will <br />12 unilaterally revise the unit or lump sum price, to the minimum specified amount and <br />13 recalculate the extension. The total of extensions, corrected where necessary, including <br />14 sales taxes where applicable and such additives and/or alternates as selected by the <br />15 Contracting Agency, will be used by the Contracting Agency for award purposes and to fix <br />16 the Awarded Contract Price amount and the amount of the contract bond. <br />17 <br />18 1-03.1(1).RTF <br />19 1-03.1(1) Identical Bid Totals <br />20 (December 30, 2022 APWA GSP) <br />21 <br />22 Revise this section to read: <br />23 <br />24 After opening Bids, if two or more lowest responsive Bid totals are exactly equal, then the <br />25 tie-breaker will be the Bidder with an equal lowest bid, that proposed to use the highest <br />26 percentage of recycled materials in the Project, per the form submitted with the Bid <br />27 Proposal. If those percentages are also exactly equal, then the tie-breaker will be <br />28 determined by drawing as follows: Two or more slips of paper will be marked as follows: <br />29 one marked Winner and the other(s) marked unsuccessful. The slips will be folded to <br />30 make the marking unseen. The slips will be placed inside a box. One authorized <br />31 representative of each Bidder shall draw a slip from the box. Bidders shall draw in <br />32 alphabetic order by the name of the firm as registered with the Washington State <br />33 Department of Licensing. The slips shall be unfolded and the firm with the slip marked <br />34 Winner will be determined to be the successful Bidder and eligible for Award of the <br />35 Contract. Only those Bidders who submitted a Bid total that is exactly equal to the lowest <br />36 responsive Bid, and with a proposed recycled materials percentage that is exactly equal <br />37 to the highest proposed recycled materials amount, are eligible to draw. <br />38 <br />39 COE 1-03.3.RTF <br />40 1-03.3 Execution of Contract <br />41 (January 19, 2022 APWA GSP) <br />42 <br />43 Revise this section to read: <br />44 <br />45 Within 3 calendar days of Award date (not including Saturdays, Sundays and Holidays), <br />46 the successful Bidder shall provide the information necessary to execute the Contract to <br />47 the Contracting Agency. The Bidder shall send the contact information, including the full <br />48 name, email address, and phone number, for the authorized signer and bonding agent to <br />49 the Contracting Agency. <br />50 <br />51 Copies of the Contract Provisions, including the unsigned Form of Contract, will be <br />52 available for signature by the successful bidder on the first business day following award.