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David Evans and Associates, Inc. 11/18/2024
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David Evans and Associates, Inc. 11/18/2024
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Last modified
11/19/2024 2:17:19 PM
Creation date
11/19/2024 2:15:02 PM
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Contracts
Contractor's Name
David Evans and Associates, Inc.
Approval Date
11/18/2024
Council Approval Date
11/13/2024
End Date
12/31/2027
Department
Public Works
Department Project Manager
Tom Hood
Subject / Project Title
Merrill and Ring Creek Bridge Replacement Project
Public Works WO Number
3829-001
Tracking Number
0004588
Total Compensation
$4,024,383.00
Contract Type
Agreement
Contract Subtype
Professional Services (PSA)
Retention Period
6 Years Then Destroy
Imported from EPIC
No
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)L[HG)HH7KH)L[HG)HHZKLFKUHSUHVHQWVWKH&2168/7$17¶6SUR¿WLVVKRZQLQDWWDFKHG([KLELWV³'´ <br />DQG³(´RIWKLV$*5((0(177KLVIHHLVEDVHGRQWKH6FRSHRI:RUNGH¿QHGLQWKLV$*5((0(17DQG <br />WKHHVWLPDWHGSHUVRQKRXUVUHTXLUHGWRSHUIRUPWKHVWDWHG6FRSHRI:RUN,QWKHHYHQWWKH&2168/7$17 <br />enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may <br />include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated <br />and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported <br />in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not <br />SUHYLRXVO\SDLGLQWKHSURJUHVVSD\PHQWVZLOOEHFRYHUHGLQWKH¿QDOSD\PHQWVXEMHFWWRWKHSURYLVLRQVRI <br />Section IX entitled “Termination of Agreement.” <br /> 0DQDJHPHQW5HVHUYH)XQG05)7KH$*(1&<PD\GHVLUHWRHVWDEOLVK05)WRSURYLGHWKH$JUHHPHQW <br />$GPLQLVWUDWRUZLWKWKHÀH[LELOLW\WRDXWKRUL]HDGGLWLRQDOIXQGVWRWKH$*5((0(17IRUDOORZDEOH <br />XQIRUHVHHQFRVWVRUUHLPEXUVLQJWKH&2168/7$17IRUDGGLWLRQDOZRUNEH\RQGWKDWDOUHDG\GH¿QHGLQ <br />WKLV$*5((0(176XFKDXWKRUL]DWLRQVVKDOOEHLQZULWLQJDQGVKDOOQRWH[FHHGWKHOHVVHURIRU <br />RIWKH7RWDO$PRXQW$XWKRUL]HGDVVKRZQLQWKHKHDGLQJRIWKLV$*5((0(177KHDPRXQWLQFOXGHG <br />for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any <br />FKDQJHVUHTXLULQJDGGLWLRQDOFRVWVLQH[FHVVRIWKH05)VKDOOEHPDGHLQDFFRUGDQFHZLWK6HFWLRQ;,,, <br />“([WUD Work.” <br />6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the <br />CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this <br />AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and <br />the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in <br />Section XIII, “([WUD Work.” No minimum amount payable is guaranteed under this AGREEMENT. <br />B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of <br />Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings <br />VKDOOEHLQDIRUPDWDSSURYHGE\WKH$*(1&< DQGDFFRPSDQLHGE\WKHPRQWKO\SURJUHVVUHSRUWVUHTXLUHGXQGHU <br />6HFWLRQ,,,³*HQHUDO5HTXLUHPHQWV´RIWKLV$*5((0(177KHELOOLQJVZLOOEHVXSSRUWHGE\DQLWHPL]HG <br />listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will <br />be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for <br />CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of <br />recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work <br />on the PROJECT at the time of the interview. <br />C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made <br />SURPSWO\XSRQLWVYHUL¿FDWLRQE\WKH$*(1&<DIWHUWKHFRPSOHWLRQRIWKHZRUNXQGHUWKLV$*5((0(17 <br />contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related <br />GRFXPHQWVZKLFKDUHUHTXLUHGWREHIXUQLVKHGXQGHUWKLV$*5((0(17$FFHSWDQFHRIVXFK)LQDO3D\PHQWE\ <br />the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have <br />DJDLQVWWKH$*(1&<XQOHVVVXFKFODLPVDUHVSHFL¿FDOO\UHVHUYHGLQZULWLQJDQGWUDQVPLWWHGWRWKH$*(1&<E\ <br />the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that <br />the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect <br />to such claims. <br />The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time <br />RI¿QDODXGLWDOOUHTXLUHGDGMXVWPHQWVZLOOEHPDGHDQGUHÀHFWHGLQD¿QDOSD\PHQW ,QWKHHYHQWWKDWVXFK <br />¿QDODXGLWUHYHDOVDQRYHUSD\PHQWWRWKH&2168/7$17WKH&2168/7$17ZLOOUHIXQGVXFKRYHUSD\PHQWWR <br />WKH$*(1&<ZLWKLQWKLUW\FDOHQGDUGD\VRIQRWLFHRIWKHRYHUSD\PHQW6XFKUHIXQGVKDOOQRWFRQVWLWXWH <br />DZDLYHUE\WKH&2168/7$17IRUDQ\FODLPVUHODWLQJWRWKHYDOLGLW\RID¿QGLQJE\WKH$*(1&<RI <br />RYHUSD\PHQW 7KH&2168/7$17KDVWZHQW\ZRUNLQJGD\VDIWHUUHFHLSWRIWKH¿QDO3267$8',7WR <br />EHJLQWKHDSSHDOSURFHVVWRWKH$*(1&<IRUDXGLW¿QGLQJV <br />Agreement Number: <br />Page 5 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement <br />Revised <br />PW 3829-001
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