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Exhibit A <br />HCS-24-66-2440-198 <br />City of Everett <br />Page 4 of 15 <br />1. Reimbursement for services delivered under this Contract shall be on a <br />cost-reimbursement basis. Reimbursement shall be provided for services <br />provided pursuant to Exhibit B. The Agency shall submit, in a format <br />prescribed by the County, an invoice detailing, on a monthly basis, all costs <br />associated with the program based on Exhibit C. <br /> <br />2. Invoices must provide adequate back up documentation to support costs on <br />each reimbursement request, to include: <br /> <br />a. Submission of the general ledger with transaction and expenditure dates <br />on allowable activities within period of performance. <br /> <br />b. For rent assistance and flexible payments, back up documentation <br />should include the client HMIS number to tie the transaction to the <br />recipient. <br /> <br />3. Reimbursement will be made upon the receipt and approval of the invoice <br />and reports required by Exhibit B submitted within ten (10) days after the <br />end of the month in which expenses were incurred. <br /> <br />4. If expenditure reports are not submitted in a timely manner, the County may <br />recapture unclaimed funds for re-allocation among other eligible agencies. <br />If the Agency fails to file an expenditure report within any two-month period, <br />the County may elect to terminate the Contract. <br /> <br />C. Budget Revisions <br /> <br />1. The Agency may make limited changes to the approved budget that comply <br />with the provisions for budget revisions in the Basic Terms and Conditions <br />and the requirements of 2 CFR § 200.308. Certain types of post-award <br />changes to the approved project budget will require the prior approval of <br />Snohomish County, specifically: <br /> <br />a. Any revision proposed by the Agency for the reasons listed in 2 CFR § <br />200.308(c); and <br /> <br />b. Any revision meeting the requirements for prior approval in the Basic <br />Terms and Conditions. <br /> <br />2. If a requested revision would result in a change to the approved project <br />budget that requires prior Commerce approval, Snohomish County will <br />obtain such approval before approving the request. <br />D. State Prevailing Wage