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Scope of Work <br />• Provide the city with sales proceeds from each designated sale item, less the <br />agreed-upon commission, within five business days of receiving payment from <br />the auction buyer. <br />• Provide a report or documentation of the sale and disposition of the designated <br />sale item to the City. Reporting must include, but not be limited to, the vehicle <br />identification number (VIN) and City-assigned equipment ID number, description <br />of the item, sale price, sales tax, date of sale, and commission rate for the item. <br />If the sale of a designated sale item to the highest bidder cannot be completed, the auction service <br />provider must notify the City within two business days of the item not selling. The City reserves the right <br />to authorize the sale of the item to the second-highest bidder or may choose to restart the auction <br />process. <br />b. The Service Provider must: <br />• Ensure that no city-owned designated sale item is sold, damaged, or stolen before an <br />auction. <br />• Store and safeguard the City’s assets against theft or damage while they are in its <br />possession. <br />• Not combine or consolidate designated sale items without written authorization from <br />the city. <br />• Sell designated sale item(s) to the highest responsible bidder. <br />• Agree to not charge a fee for participation as a potential buyer of a city-owned asset. <br />• Reschedule and attempt to resell any unsold vehicles and equipment at the next <br />available auction without additional cost to the City unless otherwise directed by the <br />city. <br />• File the vehicle report of sale paperwork titled items with the State of Washington <br />Department of Licensing within five business days of finalizing the sale and provide a <br />copy of the receipt to the City of Everett. <br />c. The City of Everett will be responsible for the following: <br />• Removing decals and equipment. <br />• Providing written notification to the auction service provider that a designated sale item <br />is ready for auction. <br />• Agreeing that once a designated sale item is in the possession of the auction service <br />provider, it will not be returned to the City from the auction service provider prior to an <br />auction without the auction service provider's consent. <br />• Providing the title for all titled vehicles and equipment. <br />d. In the event of a follow-on contract award to another supplier, the Proposer shall ensure a <br />cooperative and smooth transition to a new contract provider and shall provide all records, status <br />reports, and contract files as agreed with the provided notice of termination. <br />e. Service Provider will provide any other services described in either the solicitation referenced in <br />the Basic Provisions or in Service Provider’s response to that solicitation.