Laserfiche WebLink
December 2024 Page 3 of 9 Jacobs Engineering Group Periodic Communication. The Consultant will maintain regular communication with the City’s Project Manager in order to discuss and review information and issues that may affect the progress of the work. Communication may include telephonic, scheduled meetings, and/or digital communication. The Scope of Work includes weekly 1-hour project management meetings for the Consultant Project Manager (and up to 1 additional team member, if needed), including a standing agenda and ongoing meeting discussion notes. This Scope of Work includes an allowance of 4 labor hours per calendar month for periodic communication to support the City’s Project Manager in completion of the work. Project Plan. The Consultant will update the Project Plan that will describe project background and purpose, including the project scope, schedule, budget, and deliverable milestones, list relevant design standards, describe the project-specific QA/QC plan, and list team members, and project communication and administrative protocols. Deliverables: The following Deliverables are included in this Task. 1. Monthly Progress Report & Invoices – electronic files (PDF). 2. Project Schedule and quarterly updates – electronic files (PDF). 3. Action Item and Decision logs – electronic files (PDF). 4. Periodic communications documentation, as requested – electronic files (PDF). 5. Project Plan, Draft and Final – electronic files (PDF). Task 2100 – Technical Project Meetings This task covers project technical coordination and review meetings with the City. Assumptions: • One additional technical meeting to be held with the City prior to or in support of the IFB deliverables package. Activities: Client Meetings. The Consultant will prepare for and attend technical coordination meetings with the City during the detailed design activities. The Consultant will prepare for and attend workshops to review the design progress, receive feedback, and provide responses. The Consultant will prepare and distribute meeting summaries. Budget for this task is based on two-hour meetings to discuss design issues and design review comments. Deliverables: 1. Design Meeting agendas and meeting notes – electronic files (PDF).