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1 <br />DRAFT_Quick Wins and TD eOM <br />City of Everett Contract No. XXXXXXXX <br />AM Quick Wins and T&D eOM Scope of Services <br />City of Everett – Asset Management Quick Wins and Transmission <br />and Distribution eOM SharePoint <br />Project Understanding <br />The City of Everett (City) is enhancing its asset management (AM) approach to manage assets at the <br />Water Filtration Plant and Water Pollution Control Facility proactively and efficiently, thereby <br />improving infrastructure reliability and resiliency. To begin this effort, the City engaged Brown and <br />Caldwell (BC) in 2024 to assess the current AM approach, identify future goals and priorities, and <br />develop a roadmap for implementation. The implementation roadmap maps the next five years of <br />AM efforts and includes "quick win" activities that can be achieved within the first 3-6 months. This <br />amendment aims to execute these "quick win" activities to initiate the City's asset management <br />program. <br />Additionally, the City has identified the need to develop an electronic operations and maintenance <br />(eOM) SharePoint site for the Transmission and Distribution (T&D) system. Currently, T&D system <br />documents are paper-based. The City intends to transition these documents to a SharePoint site, like <br />the fully developed Water Pollution Control Facility (WPCF) and the in-development Water Filtration <br />Plant (WFP) eOM SharePoint sites. This scope of work includes creating the site and training staff on <br />its use so the City can have consistent O&M documentation accessibility, management, and training <br />across City facilities and systems. <br />Scope of Work Summary and Work Breakdown Structure <br />The scope of work for the Project includes 5 Phases and 14 Tasks, which are identified in the <br />following table. <br />Asset Management Quick Wins and Transmission and Distribution eOM SharePoint <br />Phase No. Phase Name Task No. Task Name <br />Phase 100 Project Management Task 101 Additional Project Management <br />Phase 500 Asset Data Framework <br />Task 501 Asset Definition <br />Task 502 Asset Classes / Attributes <br />Task 503 Asset Hierarchy and Asset Identification/Naming <br />Task 504 Asset Data Framework Enhancement Development <br />Phase 510 Pilot Collection <br />Task 511 Preparation / Data Coordination <br />Task 512 Field Collection Setup <br />Task 513 Pilot Collection <br />Phase 600 Decision Making and <br />Capital Planning Task 601 BCE Workflow <br />Phase 700 Organizational <br />Framework <br />Task 701 Roles and Responsibilities <br />Task 702 AM Adoption Plan <br />Task 801 Transmission and Distribution eOM Platform <br />Approach <br />Phase 800 T&D eOM SharePoint Task 802 Development, Content Ingestion, and Quality Control