Brown and Caldwell 2/16/2025 Amendment 1

City of Everett AM Quick Wins and T&D eOM SharePoint | Scope of Work 2 DRAFT_Quick Wins and TD eOM Asset Management Quick Wins and Transmission and Distribution eOM SharePoint Task 803 Final Testing, Training, and Closeout Documentation Scope Task Descriptions The task descriptions below include an objective statement, activities/approach, task assumptions, meetings, and work products including which service or item will be provided by BC and Everett staff to complete the task. Scope assumptions applicable to the overall project are included below. Project-level Assumptions: •All deliverables will be delivered in electronic format. •The City’s project manager (PM) will coordinate locations and Everett staff attendance and participation for project meetings and workshops. •City PM will provide timely, consolidated staff review comments on draft work products. •City GIS/CMMS staff will conduct proposed/necessary modifications to the asset data framework elements. •City staff will be available to accompany BC field collection staff within the plants during Pilot Collection. Phase 100 – Project Management Phase 100 includes providing management, direction, coordination, and control of all project work, and associated management of project scope, schedule, budget, technical quality, and monthly progress reports and invoices. Activities/Approach: This task includes the following activities: •Update the Project Management Plan (PMP), including project scope, budget and schedule, a preliminary project risk register, templates of logs for tracking action items, issues, and decisions, and a project change request template. •Conduct a project kickoff meeting, including key consultant staff and Everett staff. •Supervise project staff and manage team budget and schedule. •Prepare monthly project status reports. Progress reports will identify budget status, progress status, and activities covered with a monthly invoice. •Conduct monthly calls with the City’s PM to review project status, schedule, preliminary project findings and workshop materials, and any project issues. Everett Responsibilities •Participate in the project kickoff meeting. •Review monthly status reports and supporting project documentation for invoice and payment approval. Task Assumptions •The kickoff meeting will be scheduled for 1 hour and be attended by up to 4 BC Team members. The kickoff meeting will occur virtually. •PM meetings will be held by via Teams and will occur monthly with a duration of approximately 1 hour.