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City of Everett AM Quick Wins and T&D eOM SharePoint | Scope of Work <br />3 <br />DRAFT_Quick Wins and TD eOM <br />Meetings <br />•Project kickoff meeting <br />•Monthly PM calls for duration of the project <br />Work Products <br />•Monthly progress reports and invoices <br />•Project kick-off meeting agenda and meeting minutes <br />Phase 500 – Asset Data Framework <br />Phase 500 includes all tasks related to establishing the Asset Data Framework. <br />Task 501 – Asset Definition <br />Objective: The objective of this subtask is to validate the City’s asset management focused asset <br />definition for use by O&M and Engineering at both the plants – WFP and WPCF, which may differ <br />from the City’s current definition of an asset for depreciation purposes. The definition should include <br />the criteria under which the item would be considered an asset. <br />Activities/Approach: This task includes the following activities: <br />•Conduct Asset Definition Workshop to discuss the criteria for an asset and gain consensus on <br />the City’s definition of an asset for use by O&M and Engineering. <br />Task Assumptions <br />•Asset definition workshop will be part of Asset Framework Work Session. Budget will be part of <br />Task 501. <br />•Asset Framework Work Session will occur over 3 days, be attended by up to 3 BC Team <br />members, and occur in-person. <br />•Asset Framework Work Sessions will consist of a ½ day reviewing Asset Data Framework <br />components and asset definition, ½ day on asset classes/attributes, and 2 full days on asset <br />hierarchy (1 day at both WFP and WPCF). <br />Everett Responsibilities <br />•Provide any current, relevant documentation formally defining an asset. <br />•Gain consensus on the definition of an asset. <br />•Attend and provide input in the Asset Framework Work Session. <br />Meetings <br />•Asset Definition workshop <br />Work Products <br />•Asset Definition that will be incorporated into the Asset Data Framework <br />•Meeting agendas, presentation materials, and meeting notes <br />Task 502 – Asset Classes / Attributes <br />Objective: The objective of this subtask is to review, document, and validate appropriate asset <br />classes (asset type) as well as the asset attributes required for those asset classes in GIS and <br />Cityworks. <br />Activities/Approach: This task includes the following activities: