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CITY OF EVERETT - COMMUNITY DEVELOPMENT DIVISION <br />SAMHSA TERMS AND CONDITIONS <br />CARE MANAGEMENT SERVICES RFP#2024-155 <br /> <br />individual project or program but are necessary for the operations of the <br />organization. Costs must be consistently charged as either indirect or direct costs but <br />may not be double charged or inconsistently charged as both. Subrecipients must <br />submit Indirect Costs in compliance with 2 CFR 200 under either the Modified Total <br />Direct Cost (MTDC) method or by providing a NICRA for City review and approval. <br />i. Award Payments <br />i. Payments under this award will be made on a reimbursement basis. <br />j. Flow down of requirements to sub-recipients <br />i. The City of Everett, as the awardee organization, is legally and financially responsible <br />for all aspects of this award including funds provided to sub-recipients, in <br />accordance with 45 CFR 75.351 75.352, Subrecipient and contractor determinations. <br />k. A subrecipient's failure to comply with the terms and conditions of this award, may cause <br />the City of Everett or SAMHSA to take one or more actions, depending on the severity and <br />duration of the non-compliance. The City of Everett and SAMHSA will undertake any such <br />action in accordance with applicable statutes, regulations, and policies. <br />l. Risk Assessment <br />i. The City of Everett and the Office of Financial Advisory Services (OFAS), SAMHSA <br />may perform an administrative review of your organization's financial management <br />systems, policies, procedures and records. If the review discloses material <br />weaknesses or other financial management concerns, grant funding may be <br />restricted in accordance with 45 CFR 75/2 CFR 200, as applicable. The restriction will <br />affect your organization's ability to be reimbursed for funds used until the concerns <br />are addressed. <br /> <br />III. Closeout Requirements <br />a. Subrecipients must complete all actions required for closeout to include: <br />i. Liquidate all obligations incurred under the award. All payment requests must be <br />submitted within 30 days of the post-award reconciliation/liquidation period. <br />ii. Reconcile financial expenditures to the reported total disbursements and charges in <br />the City’s PMS Account. <br />iii. Return any funds due to PMS as a result of refunds, corrections, or audits. <br />b. Subrecipients must close the award in accordance with 2 CFR 200.344 <br />i. Closeout and the terms and conditions listed in the Notice of Award. <br />ii. Recipients must liquidate all obligations incurred under an award no later than thirty <br />(30) days after the end of award obligation and project period. Late withdrawal <br />requests occurring after the aforementioned 30-day post award <br />reconciliation/liquidation will be denied. <br />c. Reporting <br />i. Final reports are due to the City of Everett no later than thirty (30) days after the end <br />of the project period. Final reports include: <br />1. Final Financial Report; <br />2. Final Progress Report or other reports required by the terms and conditions <br />of the award.