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CITY OF EVERETT - COMMUNITY DEVELOPMENT DIVISION <br />SAMHSA TERMS AND CONDITIONS <br />CARE MANAGEMENT SERVICES RFP#2024-155 <br /> <br />must ensure that federal funds do not supplant funds that have been budgeted for <br />the same purpose through non-federal sources. Applicants or award recipients may <br />be required to demonstrate and document that a reduction in nonfederal resources <br />occurred for reasons other than the receipt of expected receipt of federal funds. <br />f. Unallowable Costs <br />i. Client Assistance <br />1. Client Assistance costs are not guaranteed as a use of funds and should <br />receive written approval from the City of Everett before submittal for <br />reimbursement. If founds to be eligible, client assistance be considered as a <br />temporary solution to address a specific need that advances mental and <br />substance use disorder prevention, treatment, and recovery services. <br />ii. Meals (food not allowable) are generally unallowable unless specifically stated as an <br />allowable expense in the NOFO. <br />iii. Entertainment (45 CFR 75.438) <br />1. Costs of entertainment, including amusement, diversion, and social activities <br />and any associated costs are unallowable, except where specific costs that <br />might otherwise be considered entertainment have a programmatic purpose <br />and are authorized either in the approved budget for the Federal award or <br />with SAMHSA s prior written approval. <br />iv. Promotional Materials (45 CFR 75.421(e)(3)) <br />1. Appropriated funds shall not be used to pay for promotional items and <br />memorabilia including, but not limited to, gifts, souvenirs, clothing, and <br />commemorative items such as pens, mugs/cups, folders/folios, lanyards, and <br />conference bags. <br />v. Stipends or payments made to individuals are generally unallowable unless they are <br />permitted by a program s statute authorizing or implementing regulations or they <br />are payments made to individuals under a Traineeship, Fellowship, and Similar <br />Award Made to Organizations on Behalf of Individuals. <br />g. Consistent Treatment of Costs <br />i. Recipients must treat costs consistently across all federal and non-federal grants, <br />projects and cost centers. Recipients may not direct-charge federal grants for costs <br />typically considered indirect in nature, unless done consistently. If part of the <br />indirect cost rate, then it may not also be charged as a direct cost. Examples of <br />indirect costs include (administrative salaries, rent, accounting fees, utilities, office <br />supplies, etc.). If typical indirect cost categories are included in the budget as direct <br />costs, it is SAMHSA s understanding that your organization has developed a cost <br />accounting system adequate to justify the direct charges and to avoid an unfair <br />allocation of these costs to the federal government. Also, note that all awards are <br />subject to later review in accordance with the requirements of 45 CFR 75.364, 45 <br />CFR 75.371, 45 CFR 75.386 and 45 CFR Part 75, Subpart F, Audit Requirements. <br />h. Indirect Charges <br />i. Indirect costs or General, Facilities, and Administration costs are those expenses <br />incurred for common or joint objectives which cannot be readily identified with an