WA State Parks and Recreation Commission 2/11/2025

MLE 325-500 – Everett PD Page 6 of 16 Reimbursement form along with all supporting documentation. Reimbursement requests shall be prorated between the parties based on the percentage of their respective cash or in-kind contributions as set forth in Section 8 – Project Funding and Required Match. Supporting documents must: • Be numbered in the upper right corner and correspond to the “Document #” column on your Reimbursement Request Form • Be dated. The date of the invoice must be within the period of performance of this award. • Have Subrecipient’s business name clearly identified. • Clearly identify the cost and the amount paid & show zero-balance due. • If a receipt, invoice, or statement includes expenses not related to the MLE project, those costs must be highlighted and noted as ‘ineligible costs’. c. MLE will reimburse Subrecipient for eligible activities only after MLE has accepted the work as complete expenditure as an allowable cost and all proper documents have been submitted with the reimbursement request. d. If a boat, vehicle, or equipment is used partially for other purposes, costs must be pro- rated for that portion of their use that is for Recreational Boating Safety Act purposes. 10.1.1 MLE Training Instructor Reimbursement. MLE will reimburse the Subrecipient for supplying recognized MLE instruction. The criteria for recognized instruction and the reimbursement funding matrix can be found on the MLE Agency Portal Home Page: https://mle.parks.wa.gov. Reimbursement for MLE training instruction will be added to this contract via formal amendment. 10.2 Conditions Precedent to Final Payment. Upon project completion, MLE will make the final disbursement of grant funds according to the following: a. Final payment requests must be received within 15 days of the end date of this agreement, as defined in Section 5 – Agreement Term, Effective Date, & Duration. Unless approved in writing, MLE shall not be obligated to disburse any payments for requests received after this date. b. Supporting documentation has been received and approved in form and content by MLE. c. All required updates and progress reports have been completed in SOAR. d. Review and approval of the project by MLE Program staff. 10.3 Cost Overruns. Cost overruns are the responsibility of Subrecipient and must be borne by Subrecipient. 10.4 Recovery of Overpayment. In the event that the aggregate amount of MLE’s interim progress payments to the Subrecipient exceeds the allowable reimbursable costs of the Project, the Subrecipient agrees to refund the overage amount paid within thirty (30) days of the agreement end date. MLE may, at its discretion, withhold future payments in order to recover the overpayment amount. 10.5 No Duplicate Payment. The Subrecipient shall not be compensated for, or receive any other form of duplicate, overlapping or multiple payments for the same work performed under this Agreement from any agency of the State of Washington, including, but not limited to the Washington State Parks Recreation Commission, the United States of America, or any other party. 10.6 Offset or Reduction. The Subrecipient agrees that payment(s) made by MLE under this Agreement shall be subject to offset or reduction for any amounts previously paid hereunder that are found by MLE not to constitute allowable costs under this Agreement based on the results of an audit examination. If such disallowed amount exceeds the payment(s), the Subrecipient shall pay MLE the amount of such excess within 30 days after written notice of disallowed costs is provided by MLE. SECTION 11: Representations and Warranties. Subrecipient represents and warrants to MLE that: 11.1 Subrecipient is a law enforcement agency, duly organized and validly existing, and with the power and authority to enter into and perform this Agreement. 11.2 The making and performance by Subrecipient of this Agreement (a) has been duly authorized by Subrecipient, (b) does not and will not violate any provision of any applicable law, rule, regulation, or order of any court, regulatory commission, board, or other administrative agency or any provision of Subrecipient’s charter or other organizational document and (c) does not and will not result in the breach of, or constitute a default or require any consent under any other agreement or instrument to which Subrecipient is party or by which Subrecipient may be bound or affected. No authorization, consent,