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CITY OF EVERETT SPECIAL PROVISIONS <br /> <br /> <br /> <br /> <br /> Division 1 <br />Everett Mall Bus Platform General Requirements December 2024 <br />WO No – MALLSTN/24462 SP-98 <br />As a minimum, the auditors shall have available to them the following documents: <br />1. Daily time sheets and supervisor’s daily reports. <br />2. Collective Bargaining Agreements. <br />3. Insurance, welfare, and benefit records. <br />4. Payroll registers. <br />5. Earnings records. <br />6. Payroll tax forms. <br />7. Material invoices and requisitions. <br />8. Material cost distribution worksheet. <br />9. Equipment records (list of company equipment, rates, etc.) <br />10. Vendors’, rental agencies’, Subcontractors’ and lower tier subcontractors’ <br />invoices. <br />11. Contracts between the Contractor and each of its Subcontractors, and all lower <br />tier subcontractor contracts and supplier contracts. <br />12. Subcontractors’ and lower tier subcontractors’ payment certificates. <br />13. Canceled checks, including payroll and vendors. <br />14. Job cost reports, including monthly totals. <br />15. Job payroll ledger. <br />16. General ledger. <br />17. Cash disbursements journal. <br />18. Financial statements for all years reflecting the operations on this Contract. In <br />addition, the City may require, if it deems appropriate, additional financial <br />statements for three years preceding execution of the Contract and three years <br />following Final Acceptance of the Contract. <br />19. Depreciation records on all company equipment whether these records are <br />maintained by the company involved, its accountant, or others. <br />20. If a source other than depreciation records is used to develop costs for the <br />Contractor’s internal purposes in establishing the actual cost of owning and <br />operating equipment, all such other source documents that support the amount <br />of damages as to each Contract Claim. <br />21. Worksheets or software used to prepare the Contract Claim establishing the cost <br />components for items of the Contract Claim including but not limited to labor, <br />benefits and insurance, materials, equipment, Subcontractors, all documents that <br />establish the time periods, individuals involved, the hours for the individuals, and <br />the rates for the individuals. <br />22. Worksheets, software, and all other documents used by the Contractor to <br />prepare its Bid. The employees or representatives of the City may audit these <br />documents. The Contractor and its Subcontractors shall provide adequate <br />facilities acceptable to the City for the audit during normal business hours. The <br />Contractor and all Subcontractors shall cooperate with the City’s auditors. <br />23. Correspondence, notes, and memoranda.