Natural Systems Design, Inc. 3/24/2025

CITY OF EVERETT PUBLIC WORKS DEPARTMENT  SMITH ISLAND ESTUARY RESTORATION ADVANCE MITIGATION SITE: YEAR 7 MONITORING Page 9 | February 18, 2025  NSD will support EPWD with advice and interpretation of the Advance Mitigation Plan requirements and performance standards relative to early release from monitoring but cannot guarantee the outcome of agency coordination or early release from monitoring requirements.  It is possible USACE and/or Ecology will still require a Year 8 site condition check and/or full Year 10 monitoring per the Advance Mitigation Plan, irrespective of the expanded suite of elements monitored in Year 7 to show two consecutive years of meeting Year 10 standards. DELIVERABLES:  Draft and final PowerPoint presentation slide deck.  Attendance at two field meetings with regulatory agencies.  Email and telephone communications with EPWD, USACE, and/or Ecology. Task 7. Client Coordination & Project Management Task 7 includes labor and expenses associated with scheduling, coordination, and quality control services for this work. NSD’s project manager and financial administrative assistant will be responsible for administering the contract, scheduling sampling dates and resources, handling team communication (both internally and with EPWD), responding to requests for information, preparing invoices, tracking budget, and related project management and administration tasks. Coordination includes internal coordination within the NSD project team regarding schedules, budget, project progress, and project approach, as well as regular direct coordination with EPWD project manager in 2025 regarding items such as site access, schedule, task status, and results and in early to mid-2026 during coordination with USACE and Ecology regarding potential early termination of the performance monitoring, if applicable based on Year 7 results. NSD will also provide up to 4 hours of time in coordination, at EPWD’s direction, regarding the timing, mechanical control efforts, and observations of efficacy of narrow-leaf cattail control within the site. ASSUMPTIONS:  NSD will manage the project on a total budget basis but will track and report hours by task.  This task will be accomplished monthly over the course of approximately 12 months (2025), with project management effort anticipated at approximately 1-hour per month. Administrative support will be provided as will Principal support for quality assurance.  This task will be accomplished approximately quarterly in 2026 commensurate with the level of agency coordination occurring in Task 5, with project management effort anticipated at approximately 1.5-hours per quarter. Administrative support will be provided as will Principal support for quality assurance.  Client and internal team coordination is anticipated at approximately 0.5 hours per month on average. DELIVERABLES:  Ongoing email and telephone communications with EPWD.  Monthly invoicing and project reporting during 2025; quarterly in 2026.