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<br /> <br />b. Administrative services shared by other programs may be assigned to this <br />Contract based on an allocation plan that reasonably reflects the administrative <br />costs necessary to support services provided under each contract administered <br />by the Agency. <br />c. The City of Everett recognizes that administrative services incurred in managing <br />the Agency may be assigned to this Contract based on an allocation plan that <br />reasonably reflects the administrative costs necessary to support services <br />provided, not to exceed 7% of the total subaward. <br /> <br />B. Cost Reimbursement <br />a. Reimbursement for services delivered pursuant to the approved Statement of <br />Work (Exhibit B) under this Contract will be provided by the City on a cost <br />reimbursement basis. Following the reimbursement procedures described in the <br />Basic Terms and Conditions referenced on the Contract face sheet of HCS-24-66- <br />2440-198, the Agency shall submit, in a format prescribed by the City, an invoice <br />detailing, on a monthly basis, all costs associated with the project based on the <br />Approved Contract Budget (Exhibit C). <br />b. Invoices must provide adequate back up documentation to support costs on each <br />reimbursement request, to include: <br />i. Submission of the general ledger with transaction and expenditure dates <br />on allowable activities within period of performance. <br />ii. For rent assistance and flexible payments, back up documentation should <br />include the client HMIS number to tie the transaction to the recipient. <br />c. Agency must take reasonable steps to prevent the ineligible use of funds and <br />must inform the City if any grant funds are spent on ineligible expenses. <br />d. Reimbursement will be made upon the receipt and approval of the invoice and <br />reports required by Exhibit B submitted within ten (10) days after the end of the <br />month in which expenses were incurred. <br />e. If expenditure reports are not submitted in a timely manner, the City may <br />recapture unclaimed funds for remittance to Snohomish County. If the Agency <br />fails to file an expenditure report within any two-month period, the City may elect <br />to terminate the Contract. <br /> <br />C. Budget Revisions <br />a. The Agency may make limited changes to the approved budget that comply with <br />the provisions for budget revisions in the Basic Terms and Conditions and the <br />requirements of 2 CFR 200.308. Certain types of post-award changes to the <br />approved project budget will require the prior approval of the City, specifically: <br />i. Any revision proposed by the Agency for the reasons listed in 2 CFR <br />200.308 (c); and, <br />ii. Any revision meeting the requirements for prior approval in the Basic <br />Terms and Conditions. <br />b. If a requested revision would result in a change to the approved project budget <br />that requires prior Commerce approval, the City will obtain such approval before <br />approving the request.