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Project Startup and Management (WBS 1) <br /> CJS in conjunction with the City will provide project management and oversight services to <br /> coordinate the project. The CJS project manager will coordinate activities with the City project <br /> manager as well as coordinate internal CJS technical, data conversion, integration, testing and <br /> training resources to ensure a successful project. CJS will provide the following project <br /> management services: <br /> • Coordination of project resources and work so that milestones are achieved in an efficient <br /> manner; tasks will be designed so as to minimize implementation time and cost while taking <br /> into consideration resource and time constraints <br /> • Serve as the main point of contact for the City's project manager <br /> • Provide updates to the work plan and project budget as appropriate <br /> • Participate in project status meeting and steering committee meetings <br /> • Provide monthly project status reports <br /> • Update risk and issue management document as appropriate <br /> • Process project invoices <br /> • Obtain City acceptance of project deliverables <br /> The CJS project manager will ensure that sufficient CJS resources are available to implement the <br /> system in accordance with the project requirements. The CJS project manager will monitor the <br /> project resources to ensure quality delivery of services and that the Deliverables are completed in <br /> accordance with the project requirements. <br /> CJS requires that the City assign a project manager and appoint a core project team with <br /> representatives from all functional and/or operational areas of the business. This core <br /> project team must have the authority and charter to make appropriate decisions regarding <br /> the CMS project. The core project team representatives should have complete knowledge <br /> and familiarity with the City's operations and objectives related to the Attorney's Office. The <br /> City project team will define their roles and responsibilities and establish project standards <br /> and controls. <br /> The City project manager will lead the overall City project team and be responsible for the <br /> City personnel and City resources on the project. The City project manager and project <br /> leads will be responsible for the CMS configuration, operational procedure development and <br /> for facilitating decisions among the core project team. <br /> Project Kickoff: <br /> The CJS project manager will work with the City project manager to plan the project kick-off <br /> meetings. CJS will accommodate a kick-off meeting which is project and stakeholder focused. It is <br /> assumed that the scheduling and arrangement of the kickoff sessions will be completed by the City <br /> project manager. As part of the kick-off meeting CJS will review the project approach, statement of <br /> work and timeline with the City. <br /> Planning Deliverables: <br /> The CJS project manager will work with the City and the City Project Manager to establish and <br /> define the upfront plans that will help guide a project of this magnitude. The primary scope of these <br /> activities is to produce plans defining processes and procedures which will help guide the project <br /> team to success. CJS will produce several planning deliverables as described below: <br /> Statement of Work: <br /> CourtVIEW Page 14 <br /> JUSTICE SO L.TIONS <br />