2025/07/23 Council Agenda Packet

6 1. Prepare for, attend, and provide support for the project pre-bid meeting to assist the City with providing an overview of the project scope and assist with questions from potential bidders. 2. Provide support during the bid phase including the following: A. Review information and respond to questions from potential bidders, upon request from the City. B. Prepare up to three project addenda. City Responsibilities The City is responsible for the following activities under Task 800: 1. Initiate request for support services through the Consultant’s project manager. 2. Facilitate bid and award activities including directing bidder questions to the Consultant team as deemed necessary for support and releasing responses to bidder questions and addenda. 3. Evaluate bids for responsiveness and responsibility. 4. Facilitate construction pre-bid meeting and site walk, preparing agendas and notes. 5. Advertise the bid and prepare, print, and distribute the final bid document package and addenda to interested bidders. Assumptions The following was assumed for Task 800: 1. The pre-bid meeting (virtual): A. Will be 2 hours in duration and will be attended by up to five Consultant team members. A total of 25 hours of Consultant time is assumed for meeting attendance, preparation, and notes. B. Will be scheduled and facilitated by the City project manager. 2. Bid phase support budget is based on providing the following equivalent Consultant staff: A. Project manager at a total of 45 hours B. Civil/structural/electrical/structural/traffic engineer at a combined total of 109 hours. C. Geotechnical engineer at a total of 20 hours. D. CADD designer at a total of 30 hours. E. Administrative and support staff at a total of 10 hours. 3. Should more time be required, or additional services be requested for support, the parties agree to review the budget and adjust the fee as mutually agreed via amendment.