Evergreen Refreshments 7/28/2025

Page 8 of 26 SECTION 2 – SCOPE OF WORK 2.1 BACKGROUND City of Everett employees sometimes have limited time and opportunity to access healthy snacks and meals throughout their day. Furthermore, specific populations, such as law enforcement, work night and evening shifts where options are further limited. As a result of a 2016 Request for Proposal, the City of Everett previously had standard vending machines at a few locations, such as the Animal Shelter, Everett Municipal Building, Library, and Everett Transit Station. The contract for the Everett Animal Shelter, Transit Station, and Library has expired, and the vending machines at the Everett Municipal Building were removed prior to remodeling. As such, past commission rates and sales reports are unavailable. Additionally, in 2024, the Police Department hired a wellness coordinator who has increased wellness awareness and is interested in promoting and offering healthier options city-wide. 2.2 INTENT The City is seeking the services of a vending company to provide a variety of health-promoting, fresh, and self-stable snack and meal options for city employees in several city building locations. The scope of services includes both required and preferred offerings. Responses will be evaluated based on the variety of offerings and flexibility in customizing the offerings based on the preferences of the location. Consideration will be given to creative ways of offering city employees high-quality, healthful products, continuous product variety, efficient and timely service, and quality equipment with a fair commission structure. 2.3 REQUIRED OFFERINGS The Contractor must provide healthy snacks and beverages on-site. To meet this requirement, at least fifty percent (50%) of all beverage selections offered must be caffeine-free and have no sugar added. Examples of acceptable items include water, diet soda, natural fruit juices, and low- or non-fat milk. To meet the City’s requirement for healthy snacks, at least fifty percent (50%) of all snack selections offered must meet the following standards: No more than 250 calories; total fat will not exceed thirty-five percent (35%) of the calories. Total sugar will not exceed thirty-five percent (35%) of the total weight; and Less than 10% of calories from saturated fat. No trans-fat. Sodium will not exceed 360 mg. o Examples of acceptable items include baked chips, fruit, and granola bars. At a minimum, the City is interested in a vending service that includes the following examples of offerings: Beverages including the following: o Plain Water, such as carbonated or non-carbonated. o Fat-free or Low-Fat milk,1% or 2%, with no added sweetener. o Non-dairy, calcium-fortified beverage, unsweetened. o 100% juice. o 100% juice diluted with water. o Unsweetened tea or coffee.