Ordinance 2458-00 - Laserfiche WebLink

EXHIBIT A SECTION 6.0 SOLE SOURCE OR PROPRIETARY PROCUREMENTS Occasions may arise when competition among potential vendors is not possible for a particular procurement. These situations may occur: (a)when there is clearly and Iegitimately10 only one source capable of supplying the subject matter in a timely fashion; (b)when there are special facilities or market conditions that result in only one source, (c) in the event of emergencies; and (d)when there is only one source capable of supplying the subject matter in a timely fashion such that seeking competitive prices would be impractical. Purchases may be made directly from a sole source vendor without soliciting other bids or quotes. In the event the material, equipment, supplies, or services are available from only one supplier, written documentation demonstrating the appropriateness of sole source procurement should be submitted to and approved by the purchasing manager. When the total expected cost exceeds fifty thousand ($50,000),the city attorney will also approve sole source justifications. Except in the event of an emergency,the contract and the basis for the exception from competitive procurement must be recorded and open to public inspection immediately after its award." When the purchase exceeds seventy five thousand ($75,000), the City Council may determine by resolution that there is only one source and authorize the purchasing manager to conduct negotiations as appropriate as to price, delivery, and terms. The resolution will recite the factual basis for the exception from competitive procurement. Such justification is subject to the approval of the Mayor/designee and the city attorney. SECTION 7.0 PUBLIC WORKS Public works (sometimes called"public improvements") are defined by state law and City ordinance. Public works include, but are not necessarily limited to, all work, construction, alteration, repair, or improvement (other than ordinary maintenance, engineering analysis, and design and other professional services), executed at the City's cost. 7.1 Small Works Roster The City maintains a small works roster as permitted by RCW 35.22.620(7) and described in Small Works Roster Policy 400-00-02. Using the small works roster provides a streamlined method for soliciting competitive bids for public works projects that are anticipated to cost less than $200,000. http://wvvw1.ci.everett.wa.us/citypolicy/swrpolcy.htm 7.2 Public Works—(when the Small Works Roster is not used) Public Works of more than twenty thousand dollars ($20,000)for one craft or trade or thirty-five thousand dollars ($35,000)for more than one craft or trade or as may be amended by the Washington State legislature will be awarded by competitive sealed bidding unless a small works roster is used. City Council must approve the call for bids. Once approved, departments will obtain sealed bids in response to written plans and specifications. Specifications should not contain features that unduly restrict competition. Purchases in this dollar range are usually handled by the competitive sealed bidding method. Exceptions require Council action and must be pursuant to law. (e.g., EMC 3.44.080) 10 RCW 39.04.280(1)(1)(1998) RCW 39.04.280(1998). Purchasing Policy Page 13 of 20