Ordinance 2458-00 - Laserfiche WebLink

EXHIBIT A At least one notice of the call for bids must be published in the City official newspaper.12 Advertisement will occur a minimum of thirteen (13) days prior to bid opening. Other methods may be used to attract potential bidders in addition to, but not in place of, publication in the City official newspaper. For example, notices may be placed on the City's Internet web site, or advertised in trade papers or magazines. Sealed bids will be submitted to the city clerk. At the appointed time, all bids will be opened and read aloud in the presence of the bidders or their representatives. Bid openings are usually scheduled for 2:00 p.m.,Tuesdays. The Legal Department reviews the contract and general and special conditions form. Contracts are signed by the Mayor/designee. 7.3 Award The contract shall be awarded by City Council to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in the invitation for bids. If there are questions or concerns regarding whether a bidder is responsible, refer to Section 2.0 of this document and the Legal Department for guidance. 7.4 Cancellation The City may cancel an invitation for bids, or reject any and all bids in whole or in part, at its sole discretion and option. SECTION 8.0 PROFESSIONAL AND PERSONAL SERVICES Professional or personal services are those services involving specialized skill, education, and special knowledge. These services include, but are not limited to, architectural, engineering, design services, accounting, art, bond brokerage, insurance brokerage, legal, real estate appraisal, relocation assistance, title abstracts, surveying, soils analysis, and core testing. A competitive process is not required for professional or personal services, other than professional engineering or architectural services for the design of City improvements. Procurement and administration of such contracts are usually the responsibility of the Mayor or the department director. The Mayor/designee may sign professional or personal service contracts where sufficient funding exists in the annual budget or plans and systems ordinance. The Legal Department should be consulted to determine whether a particular contract requires Council approval. 8.1 Architectural, Engineering and Design Services Professional engineering or architectural services should be selected either from a pre-qualified list or by advertising a request for qualifications for the specific project. The pre-qualified list is maintained by one or more designated departments. 8.2 Advertisement Professional engineering or architectural services requirements should be published in advance in the official City newspaper and in any other media reasonably likely to attract sufficient numbers of potential service providers. The announcement should state concisely the general scope and nature of the project or work for which the services are required and the address of a City representative who can provide further details. 12 Charter 4.13 Purchasing Policy Page 14 of 20