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City of Everett 3 <br />Water Main Replacement “Y” Ph 2 Improvements Otak <br />o Revised plans and specs for issue of addendum, as needed. <br />•Returned submittal reviews and RFI response/clarifications. <br />•Revised drawings, associated with any construction-change proposals or change orders. <br />•Daily field observation reports associated with site visits or meeting attendance. <br />•Monthly progress reports and invoices. <br />900-006: Unanticipated Tasks <br />A management reserve is established for the City’s use with unanticipated project issues or requirements <br />and future tasks that cannot be scoped at this time. Use of this budget is at the sole discretion of the City <br />and Consultant will not use without separate prior written authorization from the City. The Consultant will <br />provide a written scope of services and budget to the City for approval prior to the beginning of any <br />requested services. <br />Scope of Services Assumptions: <br />City shall be responsible for: <br />▫Providing the Consultant with two sets (specifications and half-size plans), of “Approved for <br />Construction” documents. <br />▫The City shall be responsible for leading construction management and construction observation. <br />▫Directly communicate with the contractor on all issues. <br />▫Receiving all contractor submittals and RFIs and sending Consultant those which the city desires <br />consultant’s review/response. <br />▫Review and processing contractor pay requests. <br />▫Monitoring, tracking, and documenting of all changes during construction necessary to prepare <br />record drawings, including obtaining red-line markups from the contractor. <br />▫Preparation of “as-constructed” record drawings. <br />The number of RFIs, submittal reviews, and change orders is unknown and actual level of effort for <br />this task will vary. Budget for office-engineering tasks is established from assumed hours for <br />anticipated staff based upon similar assistance provided on previous comparable projects. Task <br />budget to be expanded as necessary as project progresses and consultant will monitor budget status <br />and advise client when the task budget is 85% exhausted to determinate at that time if an <br />amendment should be executed. <br />The level of effort for attending project/site meetings, when requested, is undefined. Assigned task <br />budget is estimate only and the actual level of effort may change. Budget established based on the <br />Consultant staff attending a maximum of six (6) 1-hour on-site meetings by up to two staff throughout <br />the 100-working day construction period. Consultant will monitor budget status and advise client <br />when the task budget is 85% exhausted to determinate at that time if an amendment should be <br />executed. <br />Budget for client coordination and reporting during design and construction based on providing <br />services for consecutive seven (7) month duration. <br />Project progress reports and invoices will be submitted monthly. Invoice backup information <br />(timesheets, mileage, and expense logs, etc.) will not be submitted with invoicing, except for copies of <br />subconsultant invoice documentation. Backup information will be made available for staff auditing <br />purposes, if requested.