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Section 7 <br />Reimbursement and Payment <br />A.Payment will be made by WSDOT on a reimbursable basis for actual costs and <br />expenditures incurred while performing eligible direct and related indirect Project work <br />during the life of the Project. Payment is subject to the submission to and approval by <br />WSDOT of properly prepared invoices that substantiate the costs and expenses submitted <br />by the GRANTEE for reimbursement. Failure to send in progress reports and financial <br />information as required in Section 10 –Reports may delay payment. The GRANTEE shall <br />submit an invoice detailing and supporting the costs incurred. Such invoices may be <br />submitted no more than once per month and no less than once per year, during the course <br />of this AGREEMENT. If approved by WSDOT, properly prepared invoices shall be paid by <br />WSDOT within thirty (30) days of receipt of the invoice. <br />B.The GRANTEE shall submit an invoice for completed work in the same state fiscal year in <br />which it was incurred. Pursuant to RCW 43.88.020(13) “fiscal year” is defined as the year <br />beginning July 1st and ending the following June 30th. Reimbursement requests must be <br />received no later than July 15 of the following state fiscal year. If the GRANTEE is unable <br />to provide an invoice by this date, the GRANTEE shall provide an estimate of the charges <br />to be billed so WSDOT may accrue the expenditures in the proper fiscal year. Any <br />payment request received after the timeframe prescribed above will not be eligible for <br />reimbursement. <br />Section 8 <br />Assignments and Subcontracts <br />A.The GRANTEE shall submit to WSDOT a copy of any contract, amendment, or change <br />order thereto pertaining to this Project for review and documentation. This includes any <br />completed Project facilities and/or infrastructure under this AGREEMENT, or other actions <br />obligating the GRANTEE in any manner with any third party with respect to its rights and <br />responsibilities under this AGREEMENT, including any leasing and/or lending the Project <br />or any part thereof to be used by anyone not under the GRANTEE’s direct supervision. <br />B.The GRANTEE agrees to include all applicable sections of the AGREEMENT such as <br />Section 5, Sections 8 through 21, and Section 28, in each subcontract and in all <br />contracts it enters into for the employment of any individual, procurement of any materials, <br />or the performance of any work to be accomplished under this AGREEMENT. <br />Section 9 <br />Anti – lobbying <br />A.It is WSDOT’s policy that no funds awarded through the agency to grantees can be used <br />for lobbying activities. <br />B.GRANTEEs who receive an award through WSDOT shall certify on an annual basis that <br />the awarded funds are not used for lobbying activities. This certification may be provided <br />as part of the Certification & Assurances annual submittal. <br />City of Everett <br />PTD1019 <br />Page 3 of 13