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<br /> <br />2.19 ADDITIONAL REQUIREMENTS <br />The City of Everett reserves the right to make changes, additions to, or deductions from these <br />specifications, provided that they conform to the general Specifications. The Supplier shall not make any <br />change without the prior written approval of the City. <br />2.20 ADDITIONAL FEES <br />No additional charges for trip fees, truck fees, administration fees, environmental fees, travel time, or any <br />other miscellaneous charges will be allowed. Except as otherwise provided in the solicitation, there shall <br />be no additional costs of any kind. <br />2.21 EQUIPMENT INSTALLATION AND ASSEMBLY <br />The supplier is responsible for installing the service body or upfit on City vehicles. Any associated labor, <br />such as installation and assembly, must be billed at a single hourly rate as provided on Part 2, line 1, of <br />Form 3.02 Price Sheet. <br />Any labor for services such as project administration, design, consulting, material procurement and <br />handling, cleanup, and quality control inspections must be included as part of the overhead, fully <br />burdened hourly rate for installation and assembly. <br />2.22 FUEL SURCHARGE – ONLY APPLIES TO DELIVERED PRODUCT <br />After the contract award, the city may consider the implementation of fuel surcharges based on fuel price <br />increases. Prices will be tracked using information obtained through the Energy Information <br />Administration, United States Department of Energy’s website: West Coast less California Gasoline and <br />Diesel Retail Prices (eia.gov). The city will consider a request for a fuel surcharge for the time periods <br />when the EIA-DOE website shows that the price of the fuel for which the surcharge is requested has <br />increased by more than 1.5 times since the Monday before bid opening day. If a fuel surcharge is <br />requested and approved, it will only be in effect until the price of fuel falls back under the 1.5X threshold, <br />and the surcharge will only cover actual documented gallons burned during delivery from the supplier’s <br />Western Washington facility to the City of Everett. <br />For example, if the price of diesel on the Monday before bid opening day is $4.00/gallon on the EIA-DOE <br />website, and the price increases during the term of the contract on the EIA-DOE website to $5.00 for three <br />weeks, to $6.00 for two weeks, and $8.00 for one week, the supplier could not request a surcharge for the <br />$5.00 or $6.00 prices (because those increases are not more than 1.5X), but could request a surcharge for <br />the $8.00 week. <br />2.23 PRICING ADJUSTMENTS <br />Hourly rates and delivery fees shall remain firm for the duration of the initial twelve (12) months of the <br />contract period. Reasonable price changes based on market conditions and price or cost analysis may be <br />made after the initial twelve (12) months of the contract period. The supplier shall supply documentation <br />satisfactorily to the City of Everett, such as documented changes to the Producer's Price Index for the <br />commodity or the Consumer Price Index for the Seattle-Tacoma-Bellevue area. <br />The City of Everett will evaluate this information to determine if revising the price is considered fair and <br />reasonable to the City's satisfaction. Requests for any such change are to be made in writing to the <br />Procurement Division. A written contract amendment will be issued by the City, which will institute the <br />price adjustment, provide the new prices, and establish the effective date for the new prices. <br />The supplier shall give the City of Everett Procurement Division thirty (30) calendar days' written notice <br />prior to the effective date of the price increase. The City may cancel by individual line item or contract if <br />the price increase request is not approved.