2025/12/10 Council Agenda Packet

2.15 INSPECTION AND ACCEPTANCE • The City of Everett Fleet Program Manager or designee will perform an inspection to confirm that all systems are functional prior to acceptance of the completed vehicle. The city reserves the right to inspect at any point in the building process. • The supplier must have the capability to send photos via e-mail at the Fleet Program Manager's or designee’s request. These photos will be used for up-fitting clarifications or to provide a preliminary review before an inspection is scheduled. • The City reserves the right to conduct a welding inspection prior to acceptance of the completed vehicle. If the City’s certified welder determines that the welding does not meet American Welding Society (AWS) standards, the supplier must take back the vehicle and make any necessary adjustments at its own expense. • Supplier location must be convenient and local to the City of Everett, preferably no more than one (1) hour travel time in normal peak traffic, without accidents or incidents. Google Maps will be used to determine travel time from 3200 Cedar Street to the Supplier’s physical location. The City reserves the right to withhold payment until the work is deemed acceptable by the Fleet Program Manager or designee. 2.16 WARRANTY • The manufacturer’s standard warranty must be included in the price. The warranty must be a minimum of 12 months, commencing from the date the equipment or vehicle is placed in service, as documented by the City of Everett. • Warranty service, extended warranty, and recall work, except for minor warranty repairs, must be performed by the supplier or the supplier’s service facility, which must accept responsibility for all transportation. • Minor warranty repairs that can be done in one hour or less, including diagnosis, will be performed by City of Everett personnel, with supplier authorization. If a covered repair will take more than one hour, the City will contact the supplier’s assigned representative for repair authorization or request that the supplier pick up the vehicle for repairs. All warranty repairs completed by the City of Everett will be reimbursed by the supplier at the current shop rate, which is $150.00 per hour as of 2025. The shop rate changes up to twice per year. • The supplier must bear all costs of warranty repair and service. • The city will only bill for actual time spent. There will be no minimum charge for any repair. 2.17 EQUIPMENT OR PARTS Equipment or parts will be the expense and responsibility of the Contractor. The city will allow a percentage markup on equipment or parts purchased by the Contractor. The percentage markup provided does not apply to taxes, shipping, and handling costs. The contractor must keep the manufacturer's or supplier’s invoices for materials or parts available to the City should the City wish to review the invoiced costs. Upon request, the contractor will provide the invoices to the City Project Manager and the Procurement Division. 2.18 ESTIMATES The quantities and estimated values listed in the price sheet are expressly agreed upon as estimated usage only, and nothing in this agreement shall bind the City of Everett to purchase any specified number of parts or equipment. It is also understood that the City of Everett will not be obligated to purchase or pay for any items until ordered and received by the city. The City reserves the right to order and receive quantities as needed.