2025/12/10 Council Agenda Packet

2025 Budget Adjustments Tally Sheet Department Code Rev Exp FB GGA-13 General Fund Reimburse for Interpreters Service 002A 11,650 GGA-13 Municipal Court Reimburse for Interpreters Service 005A 11,650 Increase intergovernmental revenues - General Fund 002 3360980000 11,650 Increase M&O expenditures - Municipal Court 005 5010001410 11,650 Department Code Rev Exp FB GGA-14 Non-Departmental Everett Minimum Wage Compliance Certification 009A 4,700 (4,700) Increase M&O expenditures - Non-Departmental 009 5000095410 4,700 Reduce ending fund balance - Non-Departmental 009 5980000490 4,700 Department Code Rev Exp FB GGA-15 Finance Positive Pay Changes and AP Direct Deposit Implementation 010A 28,000 GGA-15 Non-Departmental Positive Pay Changes and AP Direct Deposit Implementation 009A (28,000) Increase M&O expenditures - Finance 010 5140000492 28,000 Reduce ending fund balance - Non-Departmental 009 5980000490 28,000 The Court is mandated to have interpreters present at court hearings for limited-English speaking individuals that have been charged with a crime. In an effort to use the professional services funds efficiently and the interpreters time effectively, the Court has designated specific court dates for cases that need to have interpreters present. Actual costs have exceeded original budget expectations this year. The Court is requesting an additional $11,650 to compensate the interpreters for the remainder of the year. Interagency agreements with the Administrative Office of the Courts will reimburse the City $11,650 (January 2025 -June 2025)to assist in offsetting interpreter costs. This amendment proposes an increase in the Finance Department’s appropriations by $28,000 to support changes to positive pay and the implementation of AP direct deposit. In collaboration with the Information Technology Department, accounting software provider, and banking vendor, the Finance Department aims to facilitate direct bank payments to vendors, providing an alternative option to live checks. Positive pay is an automated fraud detection tool offered by banks to protect companies against forged, altered, and counterfeit checks. The importance of having the accounts payable system payee names match how they are printed on checks and reported to the banking institution cannot be overstated. Ensuring this consistency significantly reduces the number of positive pay notices that require review. By aligning the payee names in the accounting system with those reported to the bank, the Finance Department can minimize discrepancies and streamline the verification process, ultimately reducing administrative burden. City of Everett Initiative Measure 24-01, approved by voters in November 2024, has been incorporated into Chapter 5.08 of the Everett Municipal Code (EMC). In June 2025, the Everett City Council adopted Resolution No. 8175, which mandates that employers must certify their compliance with this Ordinance when submitting their annual Everett business license renewal application. To facilitate this requirement, a one-time budget amendment of $4,700 is needed. This appropriation will cover the cost of modifying the City of Everett’s license renewal form with FileLocal.The modification will include a prompt for businesses operating in Everett to annually certify their compliance with the city's labor standard requirements. This budget amendment is essential to ensure that Everett's labor standards are upheld and all businesses adhere to the established regulations.