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City of Everett Everett Station HVAC and Controls Improvements 00 22 13 - 2 <br /> <br /> <br />00 22 13 - 2 SUPPLEMENTAL INSTRUCTIONS TO BIDDERS <br /> <br />c. Timeliness of performance; <br />d. Use of skilled personnel; <br />e. Management of subcontractors; <br />f. Availability of and use of appropriate equipment; <br />g. Compliance with contract documents; <br />h. Management of submittals process, change orders, and close-out. <br />1.3 PROCEDURE <br />A. Requests for Criteria Modification. <br />1. A Bidder may request that City modify the supplemental bidder responsibility <br />criteria listed above. This request must be in writing to the City project manager <br />and must be received by the City project manager at least ten business days before <br />the bid opening. The City project manager will evaluate the information submitted <br />by the Bidder and will respond within three business days after receipt of the <br />request. If City evaluation results in a change of the criteria, the City will issue an <br />addendum to the bid documents identifying the new or revised criteria. Any protest <br />of a City decision regarding a request for criteria modification must be in strict <br />conformity with Everett Municipal Code Chapter 3.46, Bid Protest Procedures. <br />B. Additional Information. <br />1. The City may require that the Bidder submit information in addition to the Bidder’s <br />Supplemental Responsibility Statement. The City may requirement <br />supplementation or revision of the Bidder’s Supplemental Responsibility <br />Statement. The City also reserves the right to obtain information from third parties <br />and independent sources of information concerning a Bidder’s compliance with the <br />mandatory and supplemental criteria, and to use that information in their <br />evaluation. The City may consider mitigating factors in determining whether the <br />Bidder complies with the requirements of the Supplemental Criteria. <br />C. Appeal of Responsibility Decision. <br />1. If the City determines the Bidder does not meet the bidder responsibility criteria <br />above and is therefore not a responsible bidder, the City will notify the Bidder in <br />writing with the reasons for its determination. If the Bidder disagrees with this <br />determination, the Bidder may appeal to the director of the City department <br />responsible for this Contract (the “Director”) by presenting additional information <br />to the Director in writing within two (2) business days after receipt of the City’s <br />determination. The Director will consider the appeal and any additional information <br />and will issue a decision regarding the appeal. Any protest by Bidder of the Director <br />decision must be in strict conformity to Everett Municipal Code Chapter 3.46, Bid <br />Protest Procedures, which (among other requirements) requires that any protest <br />be filed with the City Clerk no later than the business day prior to the date of City <br />Council proposed award or rejection of all bids. The City will not execute a contract <br />with any other Bidder until two business days after the Bidder determined to be not <br />responsible has received the Director decision or, if a protest is filed under Everett <br />Municipal Code Chapter 3.46, until two business days after the Bidder receives <br />written notice of the City’s final determination of the protest. <br /> <br /> <br />