2026/04/01 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Request for Qualifications (RFQ) and Request for Proposals (RFP) for General Contractor/Construction Manager (GC/CM) for the WPCF Headworks Replacement Project Council Bill # Consideration: Request for GC/CM Qualifications and Proposals Project: WPCF Headworks Replacement Partner/Supplier: None Location: Water Pollution Control Facility Preceding action: Plans & Systems Ordinance (03/05/25), Design Professional Services Agreement (10/22/25) Fund: Fund 336 – Water & Sewer System Improvements Fund Agenda dates requested: Briefing Proposed action Consent 04/01/26 Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Department(s) involved: Public Works Contact person: Jeff Marrs Phone number: 425-257-8967 Email: jmarrs@everettwa.gov Initialed by: RLS Department head Administration Council President Fiscal summary statement: Project funding is provided by Fund 336 – Water & Sewer System Improvements Fund. Programmed available funding for project design is $10,000,000. The budget for General Contractor/Construction Manager (GC/CM) design and construction services will be developed with the GC/CM contractor selected during the Request for Qualifications (RFQ) and Request for Proposals (RFP) process. At that point, Public Works will bring a Plans and Systems ordinance to City Council for consideration. Project summary statement: Public Works seeks authorization to advertise an RFQ and RFP for GC/CM contractors for the WPCF Headworks Replacement project. The headworks structure at the Water Pollution Control Facility (WPCF) is a key piece of wastewater treatment infrastructure. It was constructed in 1983-1984 and has been upgraded and repaired many times since. The headworks structure needs complete replacement due to ongoing and increasing internal structural degradation and process equipment deterioration. Risks of replacement delay include City personnel injury, catastrophic process equipment failure, and costly short-term or emergency repairs. State law allows a public agency to use GC/CM project delivery when the project meets the requirements found in RCW 39.10.340 and the agency proposing its use is approved by the Capital Projects Advisory Review Board (CPARB). The project meets the RCW requirements and the City has been approved by CPARB. The City has previously used alternative delivery processes for large, multi-phased projects in order to expedite design and construction. The first step is the RFQ, where interested and qualified GC/CM contractors submit their qualifications for City consideration. After evaluating the submittals, the City will short-list up to three firms. Next, the City will issue the RFP to the short-listed firms. The City will then select the highest scoring proposal to award the GC/CM contract, which will be a future Council action. Recommendation (exact action requested of Council): Authorize the Request for Qualifications and Request for Proposals for General Contractor/Construction Manager for the WPCF Headworks Replacement Project.