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CITY OF EVERETT SPECIAL PROVISIONS <br />Greely St. Water Quality Retrofit Division 1 – GENERAL REQUIREMENTS January 2026 <br />WO No. UP3817 SP – 109 <br />The Engineer will give the Contractor written notice of the Completion Date of the <br />Contract after all the Contractor’s obligations under the Contract have been performed <br />by the Contractor. The following events must occur before the Completion Date can be <br />established: <br />1. The physical Work on the project must be complete; and <br />2. The Contractor shall furnish all documentation required by the Contract <br />and required by law, to allow the City to process final acceptance of the <br />Contract. The following documents must be received by the Engineer <br />prior to establishing a Completion Date: <br />a. Certified payrolls. <br />b. Material Acceptance Certification Documents. <br />c. Annual Report of Amounts Paid as MBE/WBE Participants. <br />d. Final Contractor Voucher Certification. <br />e. Copies of the approved “Affidavit of Prevailing Wages Paid” for <br />the Contractor and all Subcontractors. <br />f. A copy of the Notice of Termination sent to the Washington State <br />Department of Ecology (Ecology); the elapse of 30 calendar days <br />from the date of receipt of the Notice of Termination by Ecology; <br />and no rejection of the Notice of Termination by Ecology. This <br />requirement will not apply if the Construction Stormwater General <br />Permit is transferred back to the City in accordance with Section <br />8-01.3(16) <br />1-08.5(2) Substantial Completion <br />(******) <br />When the Contractor considers the Work to be Substantially Complete and ready for its <br />intended use, it shall give Notice to the City’s Representative. The Notice shall include <br />an itemized list of remaining incomplete Work. If the City’s Representative determines <br />the Work is not substantially complete, it will so notify the Contractor in writing, identifying <br />the reasons for such a determination. If the City’s Representative finds the Work <br />substantially complete, it will meet with the Contractor to (1) prepare a Punch List of <br />incomplete items of Work; (2) define the division of responsibility between City and <br />Contractor with respect to security, operation, maintenance, heat, utilities, insurance, <br />and warranties; and (3) describe other issues related to acceptance of the substantially <br />completed Work. <br />If the City’s Representative is not an employee of the City, the City’s Representative will <br />write to the City upon reaching agreement with the Contractor, certifying that the Work <br />is substantially complete, listing the items of incomplete Work, stating the date for <br />completion of incomplete work, defining the division of responsibilities, and setting forth <br />any other terms related to acceptance. In such event, the City will review the City’s <br />Representative's certification that the Work is substantially complete. If the City concurs, <br />the City will notify the Contractor in writing that the Work is accepted as substantially <br />complete. Except for any portion(s) of Work specified for early completion or required <br />by the City for early possession, Substantial Completion will not occur for Work until the <br />entire Project is ready for possession and use. The acceptance Notice will include a <br />Punch List of incomplete Work items and corrective Works, set the date for their <br />completion and repair, describes the division of responsibility between the City and <br />Contractor, and describe other terms of acceptance. The Contractor will acknowledge <br />receipt of the acceptance Notice in writing, indicating acceptance of all of its terms and <br />provisions.