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KBA, Inc. December 23, 2025 <br />S:\Projects\Contracts\Client\Everett\BP2512801_WMVD Storm+Combined Sewer CM\Negotiations\Prime_KBA_Negotiations\Scope KBA_WMVD_Rev1.docx 2 of 7 <br /> <br />3. Assist Client in checking and analyzing bids and bidders. <br />4. Organize and lead preconstruction conference: <br />a. Prepare and distribute notices. <br />b. Prepare agenda. <br />c. Conduct the meeting. <br />d. Prepare and distribute meeting notes to attendees and affected agencies. <br />5. Provide one set of preconstruction photographs. <br />Deliverables <br />• Preconstruction Conference Notice, Agenda, and Notes <br />• Preconstruction photos, digital files on electronic storage mediu m <br />C. Construction Phase Services – Contract Administration <br />1. Liaison with the Client, construction contractor, Designer, appropriate agencies, adjacent <br />property owners, and utilities. <br />2. In concurrence with Progress Estimates, provide the Client with brief construction progress <br />reports, highlighting progress and advising of issues that are likely to impact cost, schedule, <br />or quality/scope. <br />3. Schedule Review: <br />a. Review construction contractor’s schedules for compliance with Contract Documents. <br />b. Monitor the construction contractor’s conformance to schedule and request revised <br />schedules when needed. Advise Client of schedule changes. <br />4. Progress Meetings. Lead regular (usually weekly) progress meetings with the construction <br />contractor, including Client pre-briefing. Prepare weekly meeting agenda and meeting notes <br />and distribute copies to attendees. Track outstanding issues on a weekly basis. <br />5. Manage Submittal Process. Track and review, or cause to be reviewed by other appropriate <br />party, work plans, shop drawings, samples, test reports, and other data submitted by the <br />construction contractor, for general conformance to the Contract Documents. <br />6. Record of Materials. Maintain records of material compliance documentation received and <br />advise Client of any known deficiencies. <br />7. Prepare weekly statement of working days and distribute to the Client and Contractor. <br />8. Manage RFI (Request for Information) process. Track and review/evaluate or cause to be <br />reviewed/evaluated by other appropriate party, RFIs. Manage responses to RFIs. <br />9. Change Management. Evaluate entitlement, and prepare scope, impact, and independent <br />estimate for change orders. Facilitate resolution of change orders. <br />10. Monthly Pay Requests. Prepare monthly progress estimates for payment. Review payment <br />requests submitted by construction contractor for comparison and reconcile differences. <br />Review with Client and construction contractor and recommend approval, as appropriate . <br />a. Evaluate construction contractor’s Schedule of Values for lump sum items. Review the <br />Contract Price allocations and verify that such allocations are made in accordance with <br />the requirements of the Contract Documents. <br />11. Notify construction contractor of work found in noncompliance with the requirements of the <br />contract. <br />12. Assist the Client in the investigation of malfunctions or failures observed during construction.