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Page 7 of 20 <br />SECTION 2 – S COPE OF WORK <br /> <br />2.1 INTENT <br />The City is seeking a qualified Audio-Visual (AV) production service supplier to deliver turnkey AV services <br />for four (4) outdoor FWC 26 Fan Zone Watch Parties on June 11, 12, 18, and 19, 2026. The services <br />required include large-format video display, professional audio, stage infrastructure, lighting, power, and <br />technical staffing for setup, teardown, and run of show. <br />2.2 BACKGROUND <br />The City of Everett is the official Fan Zone in Snohomish County for the FWC 26 Fan Zone watch party. The <br />watch parties are part of Everett’s official fan zone programming. The primary program driver is to <br />broadcast World Cup matches, with a secondary program of live music and other entertainment as part of <br />the event experience. The event is family-friendly. <br />The city is partnering with the Port of Everett and regional partners to deliver free public-viewing festivals <br />featuring food and beverage services, family-friendly entertainment, recreation, and retail opportunities. <br />Each event date is expected to have up to 5,000 attendees, with about ten (10) hours of operations. <br />The site will be secured with 8-foot perimeter fencing on event days and will have controlled access at <br />points. The stage and core AV infrastructure may be constructed once and left in place for the duration of <br />the event series. Some limited on-site storage is available to the awarded supplier. The site will be <br />patrolled by overnight security. <br />2.3 LOCATION <br />The events will be held at the following address: <br />Boxcar Park: 1200 Millwright Loop W, Everett, WA 98201 <br />The city and the Port have identified the following areas for event operations. A map is provided as <br />Exhibit A. <br />2.4 EVENT OPERATIONS AND LOGISTICS <br />This section outlines the event's overall operations and logistics. Proposers are expected to provide the <br />best solution that will fulfill the desired functionality described below. <br />1. Load-In <br />a. Load-in availability begins up to one week prior to the first event date. <br />2. Load-Out <br />a. Final load-out will occur following the last event date. <br />b. Depending on the supplier's approach, setup and teardown may occur as few as two <br />times total across all four events. <br />3. Coordination <br />a. Supplier will coordinate with City of Everett event staff, who will liaise with Port of <br />Everett operations, security, and safety teams, and other on-site vendors. <br />4. Security and Safety <br />a. Supplier must comply with all City of Everett and Port of Everett safety requirements. <br />b. All rigging and structures must be engineered and rated for outdoor use.