A-1 Landscaping and Construction, Inc. 7/20/2016

I 1 tier subcontractors shall provide adequate facilities, reasonably acceptable to auditor, for I 2 3 the audit during normal business hours. The Contractor, subcontractors, or lower tier subcontractors shall make a good faith effort to cooperate with the auditors. If an audit 4 is to be commenced more than sixty (60) days after the Final Acceptance date of the 5 Contract, the Contractor will be given twenty (20) days' notice of the time when the audit 6 is to begin. If any litigation, claim, or audit arising out of, in connection with, or related to 7 this Contract is initiated, the Project records shall be retained until the later of(a) I 8 completion of litigation, claim, or audit or (b) six years after the date of Final Acceptance. 9 10 1-09.12(2) Claims 11 I12 Section 1-09.12(2) is modified to read as follows: 13 14 All Contract Claims filed against the Owner shall be subject to audit at any time following 15 the filing of the Contract Claim. Failure of the Contractor, subcontractors, or lower tier 16 subcontractors to maintain and retain sufficient records to allow the auditors to verify all 17 or a portion of the Contract Claim or to permit the auditor access to the books and 18 records of the Contractor, subcontractors, or lower tier subcontractors shall constitute a 19 waiver of a Contract Claim and shall bar any recover thereunder. 20 I 21 1-09.12(3) Required Documents for Audits 22 23 Section 1-09.12(3) is modified to read as follows: I 24 25 An audit may be performed by employees of the Contracting Agency or a representative of 26 the Contracting Agency. The Contractor and its subcontractors shall provide adequate I 27 facilities acceptable to the Contracting Agency for the audit during normal business hours. 28 The Contractor and all subcontractors shall cooperate with the Contracting Agency's 29 auditors. 30 As a minimum, the auditors shall have available to them the following documents: 31 1. Daily time sheets and supervisor's daily reports. 32 2. Collective Bargaining Agreements. 33 3. Insurance, welfare, and benefit records. I 34 4. Payroll registers. 35 5. Earnings records. 36 6. Payroll tax forms. I 37 7. Material invoices and requisitions. 38 8. Material cost distribution worksheet. 39 9. Equipment records (list of company Equipment, rates, etc.) I 40 41 10. Vendors', rental agencies', subcontractors' and lower tier subcontractors' invoices. 42 11. Contracts between the Contractor and each of its subcontractors, and all 43 lower tier subcontractor contracts and supplier contracts. I44 12. Subcontractors' and lower tier subcontractors' payment certificates. 45 13. Canceled checks (payroll and vendors). 46 14. Job cost reports, including monthly totals. 1 47 15. Job payroll ledger. 48 16. General ledger. 49 17. Cash disbursements journal. I 50 18. Financial statements for all years reflecting the operations on this Contract. 51 In addition, the Owner may require, if it deems appropriate, additional 52 financial statements for 3 years preceding execution of the Contract and 3 II53 years following Final Acceptance of the Contract. IRIVERFRONT DEVELOPMENT NORTH WETLAND COMPLEX 91