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the initial requests are completed and closed. Requestors are responsible for informing the Public <br /> Records Officer if they want to reprioritize the fulfillment of their requests. <br /> 4.12 Exemption from Disclosure <br /> Withholding or Redaction of Records <br /> Requested records may be subject to exemption from disclosure under the Public Records Act or <br /> other statutes. Exempt records shall be withheld or redacted, when necessary, consistent with <br /> statutory requirements and the withholding or redaction shall be documented for the requestor in <br /> accordance with the requirements of RCW 42.56.210 and this policy and procedure. <br /> The presence of exempt content does not necessarily exempt an entire record from disclosure. <br /> Exempt portions of an otherwise disclosable record shall be redacted, when necessary, prior to <br /> inspection or copying. <br /> Prior to withholding exempt records or redacting portions of records, the Records Liaison shall <br /> consult with the Public Records Officer and City Attorney. Departments may adopt standard <br /> procedures for withholding or redacting portions of commonly requested exempt records. <br /> When requested records are redacted, the Records Liaison shall keep a copy of the redacted <br /> records for the request file. A listing only of the redacted records provided to the requestor is not <br /> sufficient in accordance with the provisions of the official Washington State records retention <br /> schedules. <br /> Exemption Log <br /> When records are withheld or redacted, the requestor shall be informed in writing of the reason <br /> and be provided the statutory citation supporting the exemption. An exemption log shall be <br /> prepared for the requestor listing the information withheld and the statutory basis for each <br /> redaction or record withheld. Individual occurrences of the same redaction may be listed <br /> generally in the exemption log. For example, an exemption log need not list separately every <br /> occurrence of the redaction of an individual's social security number, but may list once that the <br /> number has been redacted throughout the record. <br /> Administrative Review of Denial <br /> A requestor may ask for review of a decision to withhold or redact exempt records by submitting <br /> a written petition to the Public Records Officer that includes a copy of or detailed description of <br /> the City's statement of withholding. The request for review and any relevant information shall <br /> be forwarded immediately to the City Attorney, who shall consider the petition and either reverse <br /> or affirm the denial within two days of the City's receipt of the petition. The City and the <br /> requestor may mutually agree to a longer period of time for consideration of a petition for <br /> review. If the withholding or redaction is affirmed, the decision shall be considered the City's <br /> final action for the purposes of judicial review. If the decision to withhold or redact is reversed, <br /> the Public Records Officer shall make the subject records available to the requestor for <br /> inspection in accordance with the provisions of this policy and procedure. <br /> 13 <br />