Resolution 7026 - Laserfiche WebLink

4.13 Requests Logs and Retention Requests Log The Public Records Officer shall maintain a log of all requests and associated documents. Records Liaisons shall maintain logs of public records requests received for their departments that shall include at a minimum: • The request tracking number from the Public Records Officer; • Name and convenient contact information for the requestor; • Dates of receipt; • Due date of request; • A brief description of the requested records; • Search efforts performed to acquire records; • Description of any clarifications of the request; and • A dated notation of the closure of the request. Requests logs are a public record subject to disclosure and retention in accordance with the requirements of the official Washington State records retention schedules and this policy and procedure. On a quarterly basis, Records Liaisons shall provide tracking reports to the Public Records Officer. Retention Public records requests and associated logs are considered a public record subject to disclosure and retention in accordance with the requirements of the Washington State Local Government Common Records Retention Schedule. Section 5: 5.0 Fees Fees for the provision of responsive records totaling more than ten (10) pages will be based on cost in accordance with RCW 42.56.120. A current fee schedule is available on the City's website (link) and posted in the City Clerk's Office. The fee schedule will be maintained by the City Clerk and updated administratively as costs change. There is no charge for inspection of records. Fees will be waived if a request is made by a State or local agency. Fees will be waived when the number of responsive records totals fewer than ten (10) pages of records or ten emails that do not contain attachments. Such costs will not be 14