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3 <br /> Section 2: <br /> 2.0 Definitions <br /> For the purpose of this policy, the following definitions apply: <br /> 2.1 "All records relating to," "all records regarding," or "all records pertaining to".means <br /> those records that directly and fairly address the topics that are reasonably identifiable by the <br /> Records Liaison fulfilling the request. These phrases are inherently ambiguous and requestors <br /> are encouraged to avoid using such terms when possible to avoid unnecessary delays. <br /> 2.2 "City of Everett" means the City of Everett, Washington. The City of Everett is a <br /> general purpose governmental entity that provides the full range of municipal services allowed <br /> by statute or charter. These services include police, fire, emergency medical, street maintenance, <br /> planning and zoning, libraries, parks and recreation, and general administrative services. In <br /> addition to its general government services, the City operates five enterprises: water and sewer <br /> utility, solid waste(recycling) utility, two golf courses, a transit system, and a parking garage. <br /> 2.3 "Court records request" means any request for Everett Municipal Court records. <br /> Everett Municipal Court records are exempt from the Public Records Act and are subject to <br /> release directly through the Everett Municipal Court under General Rule 31.1. <br /> 2.4 "Exempt record" means records or portions of records that are exempt from public <br /> disclosure. Exemptions include those identified in the Public Records Act or in other statutes <br /> incorporated by RCW 42.56.070. Exemption from disclosure of a portion of a record does not <br /> automatically exempt the remainder of the record from disclosure. Exempt portions of records <br /> may be subject to redaction. <br /> 2.5 "Public record" means any writing containing information relating to the conduct of <br /> government or the performance of any governmental or proprietary function prepared, owned, <br /> used, or retained by any state or local agency regardless of physical form or characteristics. <br /> Electronic data, including e-mail, that meet this definition shall be considered a public record. <br /> Records created or received by employees using non-city devices only meet the definition of <br /> public record if the employee was acting within the scope of employment when the record was <br /> created or received. <br /> 2.6 "Public records request" means a request made to the City of Everett pursuant to the <br /> Public Records Act for disclosure of public records. Requests for public records made pursuant <br /> to other statutory rights of access to public records shall not be considered "public records <br /> requests"but may be otherwise handled under this policy. <br /> 2.7 "Public Records Liaison" and "Records Liaison" means the person or persons <br /> designated by a department director or designee to accept, track by log, and arrange for <br /> fulfillment of requests for disclosure of public records within a City department. <br /> 2.8 "Public Records Officer" means the City CIerk or designee. <br /> 2 <br /> 7 <br />