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3 <br /> 2.9 "Record holder" means the department or particular staff person in custody of a primary <br /> record. <br /> 2.10 "Requestor" means the individual making the request for disclosure of public records by <br /> submitting an official public records request. <br /> Section 3: <br /> 3.0 Policy <br /> 3.1 General <br /> Public records maintained by the City of Everett are and remain the property of the City. It is <br /> the policy of the City of Everett to provide access to public records in accordance with the <br /> requirements of Chapter 42.56 RCW. Procedures governing access to public records shall <br /> ensure access to public records without discrimination to persons requesting access to records <br /> and shall provide appropriate safeguards for information exempted from or prohibited from <br /> disclosure by statute. <br /> In order to fully assist the public in requesting public records, the City shall encourage the use of <br /> available electronic resources whenever possible for accessing, requesting, and fulfilling requests <br /> for public information, including use of email and provision of information on the City's <br /> website. <br /> 3.2 Public Records Officer <br /> The City Clerk shall serve as the Public Records Officer of the City of Everett. The City Clerk <br /> may appoint a designee to fulfill the responsibilities of the Public Records Officer. <br /> The Public Records Officer shall oversee compliance with the Public Records Act throughout the <br /> City by serving as a point of contact for City staff and members of the public seeking access to <br /> public records; however, not every request must be addressed to the Public Records Officer, nor <br /> is it intended that every request be reviewed by the Public Records Officer prior to fulfillment. <br /> In the interest of providing effective access to public records, the Public Records Officer may <br /> refer parties requesting public records to an appropriate department Records Liaison as <br /> appropriate. <br /> The Public Records Officer shall maintain a list of department Records Liaisons who are <br /> designated to accept and fulfill requests for disclosure of public records on a regular basis, and <br /> shall provide advice and instruction to Records Liaisons and other staff members regarding <br /> fulfillment of such requests. <br /> The Public Records Officer shall distribute updates on laws, legal precedents, and policy changes <br /> affecting fulfillment of records requests, as appropriate, and shall approve all forms for <br /> requesting and responding to requests of public records. <br /> 3 <br /> 8 <br />