Ordinance 3262-12 - Laserfiche WebLink

PURCHASING GUIDELINES 3.2.4 — Limited Public Work Projects The limited public work project process may be used for public work projects under thirty-five thousand dollars ($35,000). The City generally uses the full Small Works Roster process to invite bids for limited public work projects from all bidders in the relevant category. However, the City may invite bids from only three bidders, as allowed under RCW 39.04.155(3), if the Purchasing Manager determines that unique circumstances justify limiting bids. For limited public work projects, the City may waive the payment and performance bond requirements of Chapter 39.08, RCW, and the retainage requirements of Chapter 60.28, RCW. In such event, the invitation to bid shall so specify. Further, the City shall thereby assume liability for the bidder's non-payment of laborers, mechanics, subcontractors, materialpersons, suppliers, and taxes imposed under Title 82, RCW that may be due from the limited public work project. However, the City shall have a right of recovery against the bidder for any payments made by the City on the bidder's behalf. 3.2.5 — Posting of Small Works Roster Awards The City shall make available a list of the contracts that have been awarded as a result of using the Small Works Roster. The list shall contain the name of the bidder, the bidder's registration number, the amount of the contract, a brief description of the type of work performed, and the date it was awarded. Requests for the list may be made to the City Clerk. 3.2.6 — Change Order Authority The Purchasing Manager is authorized to sign change orders on Small Works projects directing contractors to perform additional necessary work to the extent the additional work was unanticipated at the project's inception, is deemed necessary by the Project Manager, and is within the scope of the original Small Work project. 3.3 — Public Work Project Contracting Public work projects that are not performed by City employees under Section 3.1 and are not contracted out under the Small Works Roster, as provided under Section 3.2, will be awarded by competitive bidding. 3.3.1 — Call for Bids Where competitive bidding is used, the City Council must approve the call for bids. Upon approval, the lead department will generate written plans and specifications, which specifications should not contain features that unduly restrict competition. Advertisement of the call for bids should occur a minimum of thirteen (13) days prior to bid opening and notice should be published, at least once, in the City's official Page 11 of 25