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PURCHASING GUIDELINES <br /> newspaper. Other methods may be used to attract potential bidders in addition to, but <br /> not in place of, publication in the City's official newspaper. For example, notices may be <br /> placed on the City's Website or advertised in trade papers or magazines. <br /> Sealed bids shall be submitted to the City Clerk at the location and in the manner <br /> specified in the invitation or call for bids. At the appointed time, according to a clock <br /> selected by the City Clerk, all bids will be opened and publicly read aloud. Bid openings <br /> are usually scheduled for 2:00 p.m., Tuesdays. <br /> Original specifications and the original bid responses will be retained in the City Clerk's <br /> vault for review and audit as required. <br /> 3.3.2 —Award <br /> The contract shall be awarded by City Council to the lowest responsive and responsible <br /> bidder whose bid meets the requirements and criteria set forth in the invitation for bids. <br /> If there are questions or concerns regarding whether a bid is responsive or whether a <br /> bidder is responsible, seek the assistance of the City Attorney. <br /> 3.3.3 — Cancellation <br /> The City may cancel a call for bids, may reject any and all bids submitted in whole or in <br /> part, and may waive any irregularities or informalities in the bids submitted at its sole <br /> discretion and option. <br /> 3.3.4—Variation <br /> Variation from the competitive bidding requirements, either by the use of the design- <br /> build alternative contracting procedures or the use of emergency or sole source <br /> procurement, require Council action and must be authorized pursuant to law. <br /> SECTION 4.0 — PROFESSIONAL AND PERSONAL SERVICES <br /> Professional or personal services are those services involving specialized skill, <br /> education, and special knowledge. These services include, but are not limited to, <br /> architectural, engineering, design services, accounting, art, bond brokerage, insurance <br /> brokerage, legal, real estate appraisal, relocation assistance, title abstracts, surveying, <br /> soils analysis, and core testing. <br /> Professional or Personal Services Contracts Using Federal Transit Administration (FTA) <br /> Funds: FTA funded professional or personal services contracts shall comply with <br /> Federal Transit Administration procurement rules. All FTA contract clauses and <br /> certifications will be included in any professional/personal service agreement as <br /> required by the FTA master agreement. <br /> Page 12 of 25 <br />