Ordinance 3262-12 - Laserfiche WebLink

PURCHASING GUIDELINES 4.1 —Architectural and Engineering Services The City must utilize competitive selection for the procurement of professional engineering and architectural services. Professional engineering or architectural services may be selected either from a pre- qualified list or by advertising a request for qualifications for the specific project. Each department may maintain its own pre-qualified list and may utilize the lists maintained by other departments, if practicable. Pre-qualification The City may advertise, in the City's official newspaper and any other media reasonably likely to attract a sufficient number of potential service providers, a general announcement of the City's projected requirements for any category or type of engineering or architectural services. Such announcement shall specify the manner of submitting a statement of qualifications and performance data and engineering and architectural firms are encouraged to pre-qualify. When services are needed, the City will evaluate current statements of qualifications and performance data on file with the City, together with those that may be submitted by other firms regarding the proposed project. Advertisement With regards to a particular project, the City may advertise, in the City's official newspaper and any other media reasonably likely to attract a sufficient number of potential service providers, an announcement of its need for professional engineering or architectural services. Where a particular project is identified, the announcement should state concisely the general scope and nature of the project or work for which the services are required and the address of a City representative who can provide further details. Contract Negotiations Discussions will be conducted with one or more firms regarding anticipated concepts and the relative utility of alternative methods of approach for furnishing the required services. Using criteria established by the City for the project, category, or type of services needed, a professional services contractor will be selected that is deemed to be the most highly qualified to provide the services required for the proposed project. The City will negotiate a contract with the most qualified firm at a price that the City determines is fair and reasonable. In making its determination, the City will take into account the estimated value of the services to be rendered as well as the scope, complexity, and professional nature of the services to be provided. If the City is unable to negotiate a satisfactory contract with the firm selected at a price that is determined to be fair and reasonable, negotiations with that firm will be terminated in writing. Another firm will then be selected and the process continued until an agreement is reached or the process is terminated. The professional services agreement must be approved by the City Council, signed by the Mayor, attested by the City Clerk, and approved as to form by the City Attorney. Page 13 of 25