2016/11/30 Council Agenda Packet

Applicants/Recipients and Subapplicants/Subrecipients will ensure that no discrimination is practiced. Applicants must consider fairness, equity, and equal access when prioritizing and selecting project subapplications to submit with their application. Subapplicants and Subrecipients must ensure fairness, equity and equal access when consulting and making offers of mitigation to property owners that benefit from mitigation activities. CHANGES IN SCOPE OF WORK: Requests for changes to the scope of work(SOW)after award are permissible as long as they do not change the nature or total project cost of the activity,properties identified in the subapplication,the feasibility and effectiveness of the project,or the benefit cost ratio. Requests must be supported by adequate justification from the applicant in order to be processed. The justification is a description of the proposed change, a written explanation of the reason or reasons for the change; an outline of remaining funds available to support the change; and a full description of the work necessary to complete the activity. All approvals will be at FEMA's discretion, and there is no guarantee that SOW changes will be approved. PERFORMANCE PERIODS: All grant award activities, including all projects and/or activities approved under each subaward, shall be completed within the tithe period prescribed and authorized on the obligating documents. All costs must be incurred within the approved performance period. EXTENSIONS: Requests for time extensions to the Period of Performance will be considered but will not be granted automatically and must be supported by adequate justification submitted to the Regional Office in order to be processed. This justification is a written explanation of the reason or reasons for the delay; an outline of remaining funds available to support the extended Period of Performance;and a description of performance measures necessary to complete the activity. Without justification, extensions requests will not be processed. Financial and Performance reports must be current in order for a time extension to be considered. RECOUPMENT OF FUNDS: FEMA will recoup mitigation planning grant funds for grants that do not meet the deliverable criteria of an adopted,FEMA-approved mitigation plan by the end of the performance period. RECOVERY OF FUNDS: The Recipient will process the recovery Of-assistance-paid to Subrecipients processed through error,misrepresentation, or fraud or if funds are spent inappropriately. Recovered funds shall be submitted to FEMA as soon as the funds are collected,but no later than 90 days from the expiration date of the appropriate grant award agreement. t� E: All fraud identifications will be reported to the FEMA Inspector General's office. The Recipient I agrees to cooperate with investigation conducted by the FEMA Inspector General's office. 143