2016/11/30 Council Agenda Packet

Print Application Page 7 of 24 the public in the community involvement portions in the update. Public involvement activities are estimated to take 12 weeks to complete. In addition to updating the Hazard Mitigation Plan,the contractor team will also update the Everett Hazard Inventory and Vulnerability Analysis(HIVA). The contractor team will review the HIVA to determine where new or updated information will be incorporated, especially as it relates to changing conditions in the City of Everett and the input collected from stakeholders and the public.The list of hazards in the HIVA may be modified based on stakeholder and community input and new data analysis. The updated HIVA will be used to influence and guide the updated mitigation strategy. It is estimated to take 12 weeks to review and update Everett's current HIVA.The contractor team,with support from the Director,will update the existing Everett Hazard Mitigation Plan. The input collected from partners, stakeholders, and the public will be used to establish Hazard Mitigation Plan Goals, inform the mitigation actions, and assist in the implementation of the identified mitigation actions.The contract team will gather other existing plans (including Everett's HIVA update)and applicable policies and ordinances and incorporate them into the plan update. The contractor team may also assist on new Everett Hazard Mitigation Plan annexes or updating existing ones like the Everett Economic Mitigation Plan.The updated Everett Hazard Mitigation Plan will be evaluated against other relevant plans and integrated with them.This task is estimated to take 12 weeks. The Director will facilitate the review and comment period with the State and the Federal Emergency Management Agency(FEMA). The submission and review process is estimated to take 12 weeks. After FEMA's review and subject to promulgation, the draft plan is presented to City Council at a regular meeting for authorization of adoption and promulgation by the Mayor. Following the City Council's vote,the Mayor promulgates within two weeks. The Everett Emergency Management staff will oversee the dissemination of the updated plan to stakeholders and the public immediately after adoption and promulgation.This step is estimated to take four weeks to complete. The contractor team will document the planning process,who participated, research conducted, and public participation input.A plan maintenance mechanism will be updated by the contractor team to ensure continued monitoring by Everett Emergency Management of overall hazard mitigation goals, mitigation actions, and implementation timelines. What are the primary sources of information and data and how it will be incorporated into existing planning mechanisms? The information and data incorporated into the existing planning mechanisms will come from multiple different sources. First the contractor team will compile information from research (including historical, hazard related, demographic, and other types of information related to the City of Everett) and analysis of other City of Everett and partner plans as well as applicable policies and ordinances to ensure integration of the updated Everett Hazard Mitigation Plan. The other primary source of information and data comes from the public and partner engagement process.The contract team,with the support of the Director,will establish a schedule for community and stakeholder engagement. These forums will be used to collect input that will be used to guide the update of Everett's HIVA and Hazard Mitigation Plan, especially the mitigation goals and action items. What staff and resources will be used to implement this planning activity? Everett OEM will hire a contractor to update the Everett Hazard Mitigation Plan. The Emergency Management Director will oversee and work with the selected contractor team.The contractor team will report to the Director and be responsible for several key activities. The Emergency Management Director is committing 250 hours of labor as an in-kind match for project oversight, to be the point person for the contractor team, and to facilitate FEMA approval and City adoption/promulgation of the updated Everett Hazard Mitigation Plan.The number of hours committed by the Emergency Management Director are based on our prior Hazard Mitigation Plan Update process. Everett Emergency Management has the ability to provide this match through regular staff time of the Emergency Management Director. If you would like to make any comments, please enter them below: The 2011 HIVA focuses on 1) earthquakes,2)severe storms, 3) pandemics, 4)climate change, 5)fire, 6) flooding, 7) hazardous materials, 8) landslides, 9)tsunami and seiche, and 10)volcanic eruptions. This may be modified based on stakeholder and community input and new data analysis. Attachments: Neighborhoods Jan 2012.pdf Hazard Inventory and Vulnerability Assessment 2011 uodate.pdf 165