2003/08/20 Council Agenda Packet

EXHIBIT A c� SCOPE OF WORK Subtask 3.9 Review Final Proposals&Participate in Interviews and Evaluation Committee Beck will review final proposals for substantive changes and sealed bids. Beck will prepare a final summary matrix that includes the proposer's percent fee and fixed amount for general conditions work. Beck will participate in interviews of finalists and one collaborative work session with the City's selection committee to discuss final proposals and interviews and rank finalists against the criteria established under Subtask 3.1. Subtask 3.10 Prepare Letter Report Documenting Selection Beck will prepare a draft letter report documenting the selection result of the evaluation committee deliberations. The report will summarize the process, describe criteria,and the results. Following review by the City, Beck will prepare a final letter report. Subtask 3.11 Assist in Negotiation of Initial GC/CM Contract Beck will assist the City in the negotiation of the initial GC/CM contract. Task 4.0 Services Prior to Construction Beck will work with the City and the City's design engineer following negotiation of the Initial GC/GM Contract and up to the start of construction. The level of effort required for these services will depend on several factors including the specific requirements of the GC/CM contract, the GC/CM contractor selected and the level of support services provided by the City's design engineer. For budgeting purposes, an allowance of 240 staff hours is assumed for Task 4. Subtask 4.1 Facilitate Input from GC/CM Contractor Beck will provide services to ensure close coordination and input from the GC/CM contractor to the design engineer. These services shall include: • Plan and facilitate a partnering session between City,GC/CM and Design Engineer • As requested,facilitate coordination between GC/CM and Design Engineer • Periodic attendance at design review meetings. Subtask 4.2 Establish MACC Beck will work with the City and GC/CM contractor to establish and negotiate a Maximum Allowable Construction Cost(MACC)for the project. These services shall include: • Work with the Project design team, and the GC/CM in the preparation of Project estimates. Review estimates with the City • Assist City in negotiating MACC • Assist City in negotiation of the final GC/CM contract. Subtask 4.3 Monitor GC/CM Bidding Process Beck will work with the City to monitor GC/CM bidding, selection and contract negotiations for construction subcontractors,suppliers and vendors. Beck will assist with oversight of the GC/CM contract to ensure GC/CM bids out all construction work and the GC/CM has low-bid for the work it self performs and that GC/CM does not self perform work for more than 30%of the MACC. Task 5.0 Project Management Subtask 5.1 Project Management and Administration Beck will provide timely communication with the City's Project Manager on the status of issues affecting the Owner's Representative scope, schedule and budget. Beck will conduct activities related to the management, administration and coordination of this contract including preparation of monthly status reports and invoices. 10