2003/08/20 Council Agenda Packet

EXHIBIT A 3 SCOPE OF WORK Subtask 2.2 Define the overall GC/CM Project Delivery Implementation Timeline A GC/CM project delivery implementation timeline will be developed in conjunction with the City staff. This timeline will layout the overall schedule for the GC/CM procurement process and ensure that it dovetails with the schedules for design engineering and construction of the wastewater treatment improvement projects. Task 3.0 GC/CM Contractor Selection Subtask Task 3.1 Finalize Detailed Procurement Process Working with the City, Beck will prepare a draft memorandum outlining the recommended detailed procurement process that was identified in Subtask 2.1. This draft document will be reviewed with the City and a final memorandum will be prepared. Subtask 3.2 Pre-RFP Notification to Potential Proposers Beck will assist the City in preparing for a pre-RFP meeting with potentially interested vendors. Beck will prepare written materials to be handed out at the meeting, attend the meeting, and prepare draft and final minutes of the meeting. Beck will assist the City in responding to vendor questions. Subtask 3.3 Prepare RFP/Participate in Work Session Beck will prepare one draft of the RFP for City review, and will obtain input and comments from the City at a work session. The RFP will be compliant with RCW 39.10 and will include the following: • Project description including programmatic, performance and technical requirements and specifications when available • Reasons for using GC/CM method • Description of qualifications required of the proposer • Description of the process the public body will use to evaluate qualifications and proposals including evaluation factors and relative weight of factors • Form of the contract to be awarded • Estimated construction cost • Bid instructions to be used by the GC/CM fmalists. Subtask 3.4 Pre-proposal Meeting Beck will participate with the City in a pre-proposal meeting that will give potential proposers a chance to ask questions and make a site visit prior to preparation of their proposals. Subtask 3.5 Review Proposals and Participate in Evaluation Committee Beck will review proposals and prepare a draft summary matrix describing each respondent's ability to meet minimum qualifications. Weaknesses in team qualifications will also be identified. Beck will participate in a collaborative work session with the City's selection committee to discuss proposals, determine the need for any additional information from respondents,and rank proposals against the criteria established under Subtask 3.1. Subtask 3.6 Prepare Letter Report Documenting Results and Finalists Beck will prepare a draft memorandum documenting the results of the evaluation committee deliberation. The memorandum will summarize the process, describe criteria, and state the finalists. Following review by the City, Beck will prepare a fmal memorandum. Subtask 3.7 Prepare Final RFP Beck will prepare one draft of the Final RFP for the City's review,and will obtain input and comments from the City at a work session. The Final RFP will include a request for sealed bids for the percent fee,which is the percentage amount to be earned by the GC/CM as overhead and profit on the estimated maximum allowable construction cost and the fixed amount for the detailed specified general conditions work. Subtask 3.8 Assist with preparation of GC/CM contract Beck will assist with preparation and review of the GC/CM contract that will be negotiated following selection of a finalist. 9 13