2003/12/31 Council Agenda Packet

Project: 5 Change Order no. Change Order Effective Date: The following are descriptions of the type of work that was completed and paid for under bid item#49. Relocate or repair existing private sprinkler systems along the project. Relocation of existing business signs. Payment to make modifications to existing landings and steps in order to match surrounding grades. Remove and relocate existing shrubs and plants along the project to back of right-of-way. Modifications to existing concrete structures to accommodate new surrounding grades. Prep and restore along the entire project those locations that require installation of topsoil,sod or bark mulch. Perform various private improvement restorations as deemed necessary by the onsite engineer. A completed summary list of the various force account sheets is available upon request. Item#51—Cement Concrete Sidewalk. The City added additional square yards of cement concrete sidewalk to the contract work. Item#52—Cement Concrete Driveway. The City added additional square yards of cement concrete driveway to the contract work. Item#70—Additions& Modifications to the Contract. Many work related issues occurred during construction of this project in which the plans and specifications were silent as to the mechanism for payment of said work. This bid item is being created to address these unforeseen and design omission situations. $130,000.00 is being added to the contract to cover this work effort. All work is not yet complete and additional dollars may be needed prior to project completion. Currently the cost total approximately$121,544.00. Where possible lump sum agreements were arrived upon and work change directives were written and signed documenting the agreed lump sum cost for said additional work. See list of described work change directives below. Where lump sum costs could not be agreed upon the additional work was done and tracked on a force account basis. The work change directives written cover the following additions and modifications to the contract. • Payment for use of portable message sign boards at the beginning of the project to encourage the traveling public to use alternative routes and warning the traveling public about upcoming street paving operations. • Payment for installation of open for business signs for private businesses along Evergreen Way. • Payment for making modifications to the type of curb ramps called out for in the plans to meet the new City of Everett Standards. • Payment for additional costs in saw cutting and removal of extra thick roadway section. The specifications and bid proposal identified the existing roadway as being an asphalt roadway section when in actuality it was a concrete roadway overlaid with asphalt pavement. • Payment for the potholing of the existing Qwest duct bank system along the location where the structural CIP wall was to be built. • Payment for the additional overtime labor rate costs to complete work on a Saturday. The local businesses agreed this approach would minimize construction impacts to them in the 4400 block of Rucker Avenue. • Payment to pump out,remove and environmentally dispose of two each fuel oil tanks encountered during roadway widening excavation exercises. Removal of these tanks was required per Everett Fire Department Code. Exhibit A 1 7 Page8ofll